Board of Trustee Minutes 01/25/2021

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, January 25, 2021 at 5:30 p.m. in the Village Hall Boardroom.

Future budget workshops:
February 1, 2021 5:30 PM – 6:30 PM Sewer – Dave Hornbeck & Stacey Eggers (Red Door)

February 22, 2021 5:30 PM – 6:30 PM Police – Michael Mills
Water – Jay Decker
Street – Michael Brown

The meeting started at 5:30 p.m.

Motion was made by Trustee Fitch to appoint Ian Lamont as a Trustee to replace Robin Hultenius with his term to expire 2021. Motion was seconded by Trustee Jones and passed unanimously by Fitch, Jones and Maxey. The oath of office book was signed by Ian Lamont.

Present: Mayor Richard Maxey (by Skype)
Trustees: Jeremy Fitch, Barbara Jones and Ian Lamont
Absent: Christopher Maney

Mayor Maxey presented the following budget lines:

A1010 – Board of Trustees – no change from last year
A1210 – Mayor – 3 options – proposal #1 – decrease Mayor’s salary by $1,000
#2 – decrease Mayor’s salary by $1,500, add $1,500 for
Managing consultant
#3 – would be no change
A1420 – Law – leave .100 same, attorney will remain the same
.110 – budget $18,000
A7510 – Historian - .400 reduced back to $500, as the increase in contractual was for extra
planning involved for the Bicentennial.

Code Enforcement budget was submitted by Tom Little, Code Officer

A8010 – proposed 3% increase in .100 (personal services)
proposed decrease in vehicle fuel to $1,200 (from $1,500)
other lines remain the same
A8020 – no change

Clerk / Building budgets were presented by Kim Cairns, Village Clerk, with the following proposed changes:

A1325.100 (personal services) 3% increase is proposed for Village Clerk
.412 (Equipment Rental) – increased from $3,300 to $4,000
.442 (Auditors Expense) – increased from $17,000 to $19,000 per their proposal
All other budget lines remain unchanged
A1410.100 (personal services) 3% increase proposed for Deputy Clerk and Assistant Clerk
A1450 (Elections) – no change
A1620 (Buildings) – no change
A1910.400 (Unallocated Insurance) – agent projects 3% increase, $65,000 should be
adequate. No changes to this budget
A3510 (Safety from Animals) – no change
A4010 (Public Health) – no change
A9010.800 Fire & Police Retirement – increase from $63,000 to $91,000 per projected invoice from NYS Retirement
A9030.800 Soc. Security – increase from $49,000 to $52,000
A9040.800 (Workers Comp) – increase from $10,000 to $12,000
A9050.800 (Unemployment) – decrease from $3,500 to $2,000
All other budgets under A90 (Employee Benefits) – no change

Recreation budget wasn’t presented as Chris Maney wasn’t at the meeting tonight. Village Clerk will get in touch with Trustee Maney to see if he would like to have this ready for discussion on 2/1/2021 when we discuss the Sewer budget or on the evening of 2/22/2021 when we discuss the balance of the budgets.

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, January 25, 2021 at 6:30 p.m. in the Village Hall Boardroom.

The meeting started at 6:32 p.m. with the Pledge of Allegiance.

There was no public present for Privilege of the floor.

Motion was made by Trustee Jones to approve the minutes of the December 14, 2020 regular
meeting. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #008 dated January 25, 2021 in the amount of
$203,557.23 (General fund $24,869.14, Water fund $26,902.49, Sewer fund $76,304.61, Water
System Improvement fund $16,430.00 and Trust and Agency fund $59,050.99). Motion was
seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to accept Police Report for December 2020, Street Report dated
1/22/21, Water Report dated 1/21/21, Sewer Report dated January 2021, Code Enforcement Officer’s
Report dated 12/12/20-1/24/21, Treasurer’s Report December 2020 and Village Clerk’s Report dated
1/25/21. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Jones to approve transfer of $10,323.21 from Water Source & Dist.
Rsv. (F232) to Water System Improvement (HA200) to cover the Roemer bill in the current abstract.
Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown from Delaware Engineering provided project updates on Water Project, Depot Street Wellhouse, Prospect Street Pump Station, Depot Street DPW garage, DCEC Watermain and Asset Management Plan/Water System Evaluation.

Motion was made by Trustee Fitch to authorize Mayor to sign Change Order #3 with Vacri Construction for Contract VD1-E-20 in the amount of $12,420.37 resulting in final contract value of $82,410.37. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Fitch to authorize Clerk to issue payment to Vacri Construction in the amount of $26,433.52 for contract VD1-E-20. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Lamont to re-appoint Eric Efthimiou to the Planning Board with his term to expire in 2026. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to appoint Andrea Ghersi to the Planning Board , replacing Roger Hillstrom, with his term to expire in 2027. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to re-appoint Nancy Hughes to Zoning Board of Appeals with her term to expire 2024. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Fitch to appoint Ryan Sturdevant to the Zoning Board of Appeals to replace Ian Lamont with his term to expire 2023. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adopt Policy from NYSUPA as drafted by our Village attorney. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to schedule a public hearing for March 1, 2020 at 6:00 p.m. for the Police Reform Committee. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had that Village of Delhi Planning Board has a Zoom meeting scheduled for 2/2/2021 where they will continue discussion on the Adair property as well as their regular monthly meeting.

Trustee Jones gave an update for the Bicentennial Committee. The committee has sponsored a February “Vintage Valentines” with Delaware County Historical Association and local businesses. Trustee Jones noted that the Village board should be accepting donations officially.

Motion was made by Trustee Jones to accept the previous donation from T. Helgott-Renfroe Foundation for $1,000 and Thomas Snyder for $100 to Bicentennial Committee. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Jones continued update for Bicentennial. She noted March 16, 2021 is the official Bicentennial for the Village. The committee has scheduled a community service/clean up day on Saturday, April 24, 2021. The committee talked about getting t-shirts for workers/volunteers. There will also be a hike up Bramley Mountain on May 15, 2021,an architectural history walking tour on May 22, 2021, and a Cemetery tour in June. The board endorsed these plans

Motion was made by Trustee Fitch to appoint Ruth Vredenburg and Suzanne MacDonald as election inspectors for the March 16, 2021 Village Elections. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to sign the Payroll Software Support Contract and Municipal Accounting & Budget Preparation Software Contract with Williamson Law Book Company and directing the Clerk to remit payment in the amount of $864.00 for each. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Jones directing Mayor to sign “Notification of Appointment of Registrar of Vital Statistics”. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Jones to have the Mayor forward the Public Health Emergency Plan to PBA and Teamster Unions for them to review. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Lamont and passed unanimously.

Meeting adjourned at 7:58 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

VOD Calendar

Last month June 2021 Next month
M T W T F S S
week 22 1 2 3 4 5 6
week 23 7 8 9 10 11 12 13
week 24 14 15 16 17 18 19 20
week 25 21 22 23 24 25 26 27
week 26 28 29 30

VOD Latest Events

No events