Board of Trustee Minutes 12/14/2020

A regular meeting of the Board of Trustees for the Village o Delhi was held on Monday, December 14, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones
Guests: Bill Brown, Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the Floor was granted to Robin Hultenius (chair) who gave an update to the Village board on the Police Reform Committee. Robin reported that the committee has met three times and has developed a comprehensive questionnaire which will be mailed to residents, stakeholders and will be available online. The public is encouraged to participate in scheduled meetings and there will be a public hearing.

Motion was made by Trustee Fitch to allow Chair Robin Hultenius to obtain the best pricing and move forward with mailing the questionnaires. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve the minutes of the November 16, 2020 regular meeting with noted changes. Motion was seconded by Trustee Maney and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #007 dated December 14, 2020 in the amount of $173,010.04 (General fund $54,574.06, Water fund $18,723.07, Sewer fund $71,021.06, and Trust and Agency fund $28,691.85). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept Police Report for November 2020, Street Report dated 12/10/20, Water Report dated 12/10/20, Sewer Report dated 12/9/20, Code Enforcement Officer’s Report for 11/14/20-12/11/20, Treasurer’s Report November 2020 and Village Clerk’s Report dated 12/14/20. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering provided project updates on the Water Project, Depot Street Wellhouse, Prospect Street Pump Station, Depot Street DPW Garage, DCEC Watermain, Asset Management Plan/Water System Evaluation.

The Village Board reviewed 5 bids that we received for demolition of the old clarifier building at the Wastewater Treatment Plant, to include hauling the debris to the landfill. The quotes were as follows:
LaFever Excavating, Inc. $4,150.00
A & M Excavating $6,500.00
Excavating & Logging $2,245.00
Mason and Noble Construction LLC $5,900.00
Delaware Bulldozing Corp. $4,890.00

Motion was made by Trustee Jones to award demolition of the old clarifier building at the Wastewater Treatment Plant to Excavating & Logging of Delhi for their bid price of $2,245.00. Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had about the quote from Drain Service Pros, included with the Water Report. The quote is $2,400 for sewer main jetting/root debris removal at 3 trouble areas.
Motion was made by Trustee Maney to approve the quote from Drain Service Pros in the amount of $2,400 for the jetting/root debris removal for these 3 trouble areas. Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had by the Village Board about whether the skating rink can be set up as the loggers have discontinued logging right now as the hillside is too wet. The board agreed it was fine to set up the skating rink.

Mayor Maxey advised the Village Board that the Village Planning Board would be a holding a Zoom Public hearing on 1/5/2021 at 6:00 PM for the site plan application for the Adair property for a subdivision.

Motion was made by Trustee Jones to authorize the Clerk to move forward with Delaware National Bank for Business Internet Banking allowing Clerk Cairns and Deputy Clerk Yager to utilize the online banking system. Motion was seconded by Trustee Fitch and passed unanimously.

The Village Board had discussion regarding a request from a taxpayer at 46-48 Elm Street for relief of penalty on their Village tax bill as they hadn’t received the June 2020 billing as they purchased property in March during Covid and the owner information wasn’t updated by Delaware County.

Motion was made by Trustee Maney to allow payment of the original tax amount of $1,447.20 as long as payment to Village of Delhi is postmarked within 10 days (12/25/2020). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the 2021 Town Planning Advisory Service contract and directing the Clerk to remit the $3,500 fee for the same. Motion was seconded by Trustee Jones and passed unanimously.

Trustee Jones gave an update on the Bicentennial Committee. The committee is moving forward. A Facebook event has been established to promote the January 2 kickoff event. There will be a Zoom meeting on Wednesday (12/16/2020). There will be an ad in the Shopper this week. A press release has been developed and there will be a photo tomorrow morning at 11:00 AM to unveil the Bicentennial mugs with the logo and to recognize Julian Peploe, the designer.

Mayor Maxey announced the receipt of a $1,000 donation towards the Bicentennial from the Helfgott-Renfroe Foundation. The Village Board gratefully accepts this most generous donation. Trustee Jones will write a letter of thanks.

Trustee Maney has been in touch with Chris Ranc at ISD and received a revised quote for a network server and Village Clerk workstation. There are a few additional questions. This will be tabled until the January meeting.

Mayor Maxey reported that the sidewalks were ground of trip hazards for this year. He also reported that NYS is requiring the Village to file a Pandemic Plan by 4/1/2021. The Village is working with Ken Manuel from Delaware County Planning who has taken the lead on this countywide mandate.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 8:57 PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

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