Board of Trustee Minutes 8/17/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, August 17, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Robin Hultenius and Barbara Jones
Guests: Bill Brown and Glenn Nealis

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the July 20, 2020 regular meeting. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to open the public hearing- to close out the current Community Development Block Grant (CDBG) project #320CP172-18. Motion was seconded by Trustee Fitch at 6:00 p.m. and passed unanimously. Glenn Nealis took the floor to solicit comments from the public to use the funds for the housing study. There was no one present from the public for comments.

Motion was made by Trustee Jones to approve Abstract #003 dated August 17, 2020 in the amount of $109,532.90 (General Fund $12,776.46, Water Fund $12,549.64, Sewer Fund $55,394.80 and Trust & Agency $28,812.00). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for July 2020, Street Report dated 8/13/20, Water Report dated 8/13/20, Sewer Report dated 8/12/20, Code Enforcement Officer’s Report for 7/18/20-8/13/20, Treasurer’s Report revised May 2020, June 2020 and July 2020 and Village Clerk’s Report dated 8/17/20. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Hultenius to close the public hearing at 6:16 p.m. Motion was seconded by Trustee Jones and passed unanimously.

Glenn Nealis excused himself from the meeting at 6:21 p.m.

Motion was made by Trustee Hultenius authorizing the Mayor to sign the User Agreement between the Village of Delhi and the Delhi Rehabilitation and Nursing Center for Treatment and Discharge of Sanitary Sewage. Motion was seconded by Trustee Jones and passed unanimously.

Trustee Fitch reported on the Police Committee. Motion was made by Trustee Fitch to authorize payment to Creative Electronics for the Police Department to replace the cellular modem in one of the patrol cars. The cost is $850 and the money will be used from the Range Training money. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to accept the updates to existing 4 Village P.D. Policies and Procedures presented by Chief Mills last month; MV Impoundment, MV Inventories, MV Searches and Use of Force & Use of Deadly Physical Force. Motion was seconded by Trustee Jones and passed unanimously.

Trustee Hultenius reported on the DPW Committee. Dave Hornbeck would like to surplus the Ford F550 Flatbed Truck. Trustee Fitch mentioned that Mayor Maxey knows of an auction site that the Village could sell the Flatbed on, which could possibly bring in more money than surplus. Motion was made by Trustee Hultenius, seconded by Trustee Fitch and passed unanimously.

Trustee Hultenius updated the Board about an email received from Brigitte McAuliffe from EFC to determine which amortization schedule the Board wants to go with for the Water Project Bond. The Village will close on the long term loan with EFC in December 2020. The amortization is either for 20 or 30 years. The Board decided to table this until the September meeting so they can discuss the amortization schedule further.

Trustee Jones updated the Board on the Codes, Building & Planning Committee. She reported that according to NYS D.O.T. the safety study for 5 crosswalks in the Village is close to being completed.

Motion was made by Trustee Jones authorizing the Deputy Mayor to sign the Subordination Agreement allowing application #D-11 for CDBG Home Ownership Program, approved 6/20/16, to allow the property owner to refinance the mortgage with The Delaware National Bank of Delhi. Motion was seconded by Trustee Fitch and passed unanimously. Trustee Hultenius abstained from the vote.

Motion was made by Trustee Fitch to direct the Clerk to transfer $61,000 from the Sewer checking account (G200) to WWTP Reserve (G234) for fines received from the industries during the month of July 2020. Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Jones reported that the Bicentennial Committee is working on setting up a zoom meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 6:57 p.m.

Respectfully submitted,

Jean Yager
Deputy Clerk

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