Board of Trustee Minutes 12/19/2011

 

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, December 19, 2011 at 6:30 p.m. in the Village Hall Boardroom.

Present: Mayor  Richard Maxey
  Trustees  Greg Krzyston, Christopher Maney, Jeremy Fitch, Gerry Pilgrim
  Guests  Richard Morley,  Nancy Morley, Cynthia Cobbe, Kristin Janke Schneider,  Robert Cairns – Walton Reporter,  Nelson Bradshaw – Delaware County Times
 
Meeting began with the Pledge of Allegiance at 6:30 p.m.

Privilege of the Floor was given to Kristin Janke Schneider from Delaware County Planning who reported that the Town and Village Joint Comprehensive Plan is moving along nicely.  They need two motions from the Village Board, one to allow the Town lead agency for the SEQR process and one to refer the plan to County Planning for review.

Motion was made by Trustee Krzyston to allow Town of Delhi lead agency for the SEQR process.  Motion was seconded by Trustee Pilgrim and passed unanimously.

Motion was made by Trustee Krzyston to refer the Town and Village Joint Comprehensive Plan to County Planning for review by them.  Motion was seconded by Trustee Pilgrim and passed unanimously.

Kristin Janke Schneider indicated that the Town and Village Joint Comprehensive Plan meeting is currently scheduled for 2/13/12 at Town Hall, but she was not sure of the time. 

Motion was made by Trustee Fitch to approve the minutes of the November 21, 2011 regular meeting.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Krzyston to approve the abstract dated December 21, 2011 in the amount of $100,987.92 plus 7 additional vouchers, totaling $15,851.58 for a grand total of $116,839.50.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for November, 2011, the Code Enforcement Officer’s Report for 11/17-12/14/2011, the HUD Report for November 2011, the DPW Report (updated 20 year Road Plan) and the Treasurer’s Reports for November 2011.  Motion was seconded by Trustee Krzyston and passed unanimously.

Trustee Pilgrim asked Mayor Maxey for an update on Franklin Street as a property there has had a fourth violation.  What action is being taken?  Mayor Maxey indicated that SUNY Delhi has indicated to him that the offender at Franklin Street is no longer a student.  Mayor Maxey indicated these issues go directly the Village Attorney for them to handle.

Motion was made by Trustee Krzyston to authorize payment of $4,214.71 to Delaware Engineering for services relating to Phase 3 of the Water System Improvement Project.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to allow Delaware County Department of Economic Development to close the Village Main Street and seek assistance from the Delhi Police Department for the 2nd Annual Saint Patrick’s Day Parade on Saturday, March 24, 2012, with the understanding that the Department of Economic Development shall obtain a permit from the NYS DOT.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Krzyston directing the Mayor to sign the 2012 Town Planning Advisory Service contract and directing the clerk to remit the $3,500 contract  fee.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Krzyston to authorize the Mayor to sign the 2012 Software Support contract to Williamson Law Book Co. for the accounting and payroll software and directing the Clerk to pay the contract invoices of $726.00 each.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Krzyston to approve Resolution No. 6 of 2011 as follows:

RESOLUTION NO. 6 OF 2011 ESTABLISHING A SEWER INFLOW AND INFILTRATION REDUCTION RESERVE FUND FOR THE VILLAGE OF DELHI UNDER SECTION 6-C OF THE GENERAL MUNICIPAL LAW OF THE STATE OF NEW YORK

 At a meeting of the BOARD OF TRUSTEES of the VILLAGE OF DELHI, held at the Village Hall in said Village, County of Delaware and State of New York, on the 19th day of December, 2011, there were:

PRESENT: Maxey, Krzyston, Maney, Fitch and Pilgrim

ABSENT: None

On motion of Trustee Krzyston, seconded by Trustee Maney, the following Resolution was adopted:

WHEREAS, the Village wishes to establish a sewer inflow and infiltration reduction reserve fund;

 NOW THEREFORE, IT IS HEREBY RESOLVED by the Board of Trustees of the Village of Delhi as follows:

SECTION 1

 That there be and hereby is established an inflow and infiltration reduction reserve fund in the amount of ______________ dollars for the future repairs to or improvement of the Village of Delhi sewer collection system.

SECTION 2

 Such fund is to be known as the “Inflow and Infiltration Reduction Reserve Fund of the Village of Delhi Sewer Collection System”.

SECTION 3

 That out of the surplus moneys of said Sewer Fund now on hand for the year 2012 and not otherwise appropriated, the sum of ____________ dollars be and the same hereby is appropriated for the “Inflow and Infiltration Reduction Reserve Fund of the Village of Delhi Sewer Collection System” and the Mayor of the Village is hereby authorized, empowered and directed to transfer from surplus funds of said District the sum of _____________ dollars to the fund.

SECTION 4

 Such additional sums as may hereafter be appropriated shall become part of the fund.


SECTION 5

 The moneys in the fund shall be deposited in a separate bank account in The Delaware National Bank of Delhi, Delhi, NY.

SECTION 6

 The Mayor, in his/her discretion, may invest the moneys in the fund in the manner provided in Section 11 of the General Municipal Law of the State of New York. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become a part of the fund.


SECTION 7

 No expenditure shall be made from the fund except by authorization of the Board of Trustees of the Village of Delhi pursuant to the provisions of Section 6-c of the General Municipal Law of the State of New York.

SECTION 8

 This Resolution shall take effect immediately.
 

Establishing a Sewer Inflow and Infiltration Reduction Reserve Fund (which is not currently funded).  Motion was seconded by Trustee Maney and passed unanimously.

Trustee Pilgrim questioned if there was funding available for I & I work through CWC?  Mayor Maxey indicated he would inquire to see if there is any funding  available.

Motion was made by Trustee Krzyston authorizing the Clerk to remit $150 payment to NYWEA for David Hornbeck’s Application for Approval  of Qualifications for WWTP Operator.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Krzyston to approve Knud Hansen’s Application for Occupational further learning at SUNY Delhi.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve the Driveway Culvert Policy dated 11/21/11 as amended with the Appeals section reading as follows:  “1.  A driveway review committee, comprised of the two DPW committee members and the Code Enforcement Office, will handle any appeals pursuant to this policy.”  Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had regarding the Valuation Report done by Glatfelter Insurance for Legion Park playground and pavilion.  The property was valued by them at $164,136, which can go toward the $200,000 match that is needed for the grant they have applied for.

Discussion was had regarding the request for the Village to plow the Delhi Fire Department’s truck bay area when requested.  It was discussed that a member of the Fire Department was complaining about the Village’s spending.  In the end, the Board felt it was important to support the community.

Motion was made by Trustee Maney to approve the Village to plow the Delhi Fire Department’s truck bay area when requested.  Motion was seconded by Trustee Krzyston and passed unanimously.

Discussion was had regarding estimate from Pawlikowski’s Excavating and Logging to level out the dirt piles left by the Phase 2 water project by the legion field in preparation for the TEP project and space for snow removal, with the price not to exceed $1,400, as per County bid.

Motion was made by Trustee Krzyston to approve the Pawlikowski estimate of 12/14/11, not to exceed $1,390 for dozer work to be done on upper lot (behind Mid County).  Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had regarding the 2012/2013 Budget schedule.  The only changes was from February 13, 2012 to February 15, 2012 at 6 p.m. for Water, Street and Recreation;  February 22, 2012 is okay for the Police, Clerk & Buildings budget, but noted that it is Wednesday, not Tuesday;   March 5, 2012 would be available for an additional budget meeting, if needed.

Motion was made by Trustee Fitch to approve the revised 2012/2013 Budget Schedule.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to take a short recess and enter executive session to discuss the employment history of a particular person.  Motion was seconded by Trustee Pilgrim and passed unanimously. at 8:00 p.m.

Motion was made by Trustee Maney to exit executive session.  Motion was seconded by Trustee Pilgrim and passed unanimously.

Open session resumed at 8:33 p.m.
 
Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 8:33 p.m.

Respectfully submitted,

Kimberly Cairns, Deputy Clerk

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