Board of Trustee Minutes 11/15/2010

 

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, November 15, 2010 at 6:30 p.m. in the Village Hall Boardroom.

Present: Mayor  Richard Maxey
  Trustees Gregory Krzyston, Kathleen Dreyfus, Christopher Maney, Jeremy Fitch
 

The meeting started at 6:30 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Dreyfus to approve the minutes of the October 18, 2010 regular meeting.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Krzyston to approve the Abstract dated November 15, 2010.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Krzyston to accept the Police Report for October, 2010, the Code Enforcement Officer’s Report dated 10/14 – 11/10/10, the Treasurer’s Report for October, 2010 and the HUD monthly report for October, 2010.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Krzyston to pass Local Law #10 entitled “Rental Registration”.  Motion was seconded by Trustee Fitch and passed unanimously.

6:45 Public hearing was held on the Time Warner Franchise Renewal Agreement.

Motion was made by Trustee Fitch to close the public hearing.  Motion was seconded by Trustee Maney and passed unanimously.  Hearing closed at 6:57 p.m.

Bill Brown was present from Delaware Engineering to give an update on the Water System Improvement Project.   He said that all Phase 2 general construction is complete on water line.  Electrical portion is nearing completion and final bill be submitted for the December monthly meeting.

Motion was made by Trustee Krzyston to authorize the Mayor to sign Change Order No. 3 which will provide a credit of $47,659.50 for the over/under installed material quantities related to the water portion of the project.  This will result in a new contract sum for the water related portion of $804,217.50.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Krzyston to authorize the Mayor to sign Change Order No. 4 which will add $4,033.50 to the contract sum for the over/under installed material quantities related to the stormwater portion of the project.  This will result in a new contract sum for the stormwater portion of $220,356.70.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Krzyston to authorize the Mayor to sign payment requests for the total amount of $93,178.68 to LaFever Excavating, Inc. and accept the general portion of the contract as complete.  $18,234.04 of the total amount is for storm drain related work and $74,944.64 is for water related work.

Motion was made by Trustee Fitch to pay Delaware Engineering $5,939.44 for professional services for Phase 2 of the water project.  Motion was seconded by Trustee Maney and passed unanimously.
Motion was made by Trustee Krzyston to pay Delaware Engineering $2660.00 for professional services for Phase 3 of the water project.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Krzyston to approve a Loan Resolution between USDA Rural Development and the Village of Delhi for $1,396,000 for Phase I long term financing (38 years) and authorizing the Mayor to sign said Loan Resolution.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Krzyston to authorize the Mayor to tell Fiscal Advisors & Marketing, Inc. to move forward with short term financing for Phases 2 and 3.  Motion was seconded by Trustee Maney and passed unanimously.

Sheila Ayres asked the Board if they would contribute $750 for the winter decorating season for the trees for the village tubs.  The Delhi Beautification Committee will send the Village a bill.

Motion was made by Trustee Dreyfus to pay bill ($750) to Delhi Beautification Committee for winter decorations.  Motion was seconded by Trustee Fitch and passed unanimously.

Sheila Ayres also asked the Board if they could revisit the issue of outdoor woodburning furnaces since New York State has dropped the ball on the legislation.  The Board agreed that they will be revisiting the issue.

Motion was made by Trustee Krzyston to pay annual invoices from the New York State Retirement System.  (Police and Fire $19,497, Employee’s Retirement  $72,217)  Motion was seconded by Trustee Fitch and passed unanimously.

Fees for Special Use Permits were discussed.  The Board decided to wait until they find out what Oneonta charges before setting a fee.

Motion was made by Trustee Dreyfus to approve a $500 reimbursement to residents at 13 Second Street as part of the 50/50 Sidewalk Construction Program.  Motion was seconded by Trustee Krzyston and passed unanimously.

Trustees will be looking into the insurance benefits of having tasers for the police department.

Motion was made by Trustee Fitch not to relieve the owners at 255 Main Street of their large sewer bill since they have been given relief once already.  Motion was seconded by Trustee Dreyfus and passed with Trustees Krzyston, Dreyfus and Fitch voting yes and Trustee Maney abstaining.

Motion was made by Trustee Maney to move the website to Delhi Telephone with unlimited emails.  Motion was seconded by Trustee Fitch and passed unanimously.  Trustee Maney will begin work on this.

Board agreed to accept changes made to the salt agreement with the Town that the village had proposed.

Motion was made by Trustee Maney at 8:23 p.m. to enter into executive session to discuss contract negotiations, with the Clerk in attendance.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Dreyfus to exit executive session at 9:10 p.m..  Motion was seconded by Trustee Fitch and passed unanimously.

Village will be moving forward with the proposed land transfer to the Town.  Tom Leo, Surveyor, has been hired.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Dreyfus and passed unanimously.

Meeting adjourned at 9:11 p.m.

Respectfully submitted,

Michele C. Griffin, Clerk

 

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