Board of Trustee Minutes 11/16/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, November 16, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones
Guests: Bill Brown, Glenn Nealis and Jesse Hilson (The Reporter)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

There was no public present for Privilege of the floor.

Motion was made by Trustee Fitch to approve the minutes of the October 19, 2020 regular meeting and October 29, 2020 special meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #006 dated November 16, 2020 in the amount of $291,402.73 (General fund $119,742.53, Water fund $42,376.03, Sewer fund $91,529.49, Water System Improvement fund $8,907.83, and Trust and Agency fund $28,846.85). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for October 2020, Street Report dated 11/13/20, Water Report dated 11/13/20, Sewer Report dated 11/12/20, Code Enforcement Officer’s Report for 10/16/20-11/13/20, Treasurer’s Report October 2020 and Village Clerk’s Report dated 11/16/20 including the 2 transfers totaling $80,500 to Sewer reserves ($30,500 to Sewer Equipment Reserve G231 & $50,000 to WWTP Reserve G234). Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Maney to authorize the Clerk to issue payment to S & H Mechanical in the amount of $14,400 for heater installation. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the bid from Dianich Excavating in the amount of $6,560 for the water extension on DCEC. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to open the public hearing for the Community Development Block Grant (CDBG) for Verdugo Hospitality. Motion was seconded by Trustee Fitch at 6:31 p.m. and passed unanimously. Glenn Nealis was available to discuss this application and answer any questions. There was no one present from the public for comments.

Discussion was had by the Village board regarding the request made by Glenn Nealis to release funding from the Sewer pipeline reserve.

Motion was made by Trustee Maney to release $50,000 from the Pipeline/Pumpstation Reserve account (G232) payable to Delaware County Industrial Development Agency per the request dated 11/10/2020. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing for the Community Development Block Grant (CDBG) for Verdugo Hospitality. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones approved the resolution as follows:

“AUTHORIZATION FOR THE SUBMISSION OF AN APPLICATION TO NEW YORK STATE OFFICE OF COMMUNITY RENEWAL FOR FISCAL YEAR 2020 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING

WHEREAS, the NYS Office of Community Renewal is accepting application from eligible communities for funds available through the 2020 Community Development Block Grant Small Business Assistance Program; and

WHEREAS, a request for assistance, in the form of a grant, has been received by the Village for the expansion of an existing business; and

WHEREAS, Verdugo Hospitality is proposing to invest $85,000 for a project involving interior renovations and the purchase and installation of new furniture, fixtures and equipment to expand their operations and services and will result in the creation of 2 full time and 1 part-time jobs within the Village of Delhi; and

WHEREAS, the Village of Delhi has held a public hearing to obtain citizen’s views in relation to the application for funds; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant authorize the submission of the application and related actions.

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes the Mayor of the Village of Delhi to submit an application to the NYS Office of Community Renewal and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.”

Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had by the Village board regarding the Sewer Department request to purchase a snow blade from Eklund.

Motion was made by Trustee Fitch to purchase a snow blade from Eklund at a cost of $3,158.56 for the skid steer. Motion was seconded by Trustee Maney and passed unanimously.

Trustee Jones gave an update on the Bicentennial Committee. She indicated the Village Historian has a facebook page to promote the event(s). They are moving ahead with banners using the Bicentennial log. They have planned a scavenger hunt and things are moving ahead for the planning of the January 2, 2021 kick off event.

Mayor Maxey indicated there would be a Planning Board meeting on December 1, 2020 @ 6:00 PM for a site plan for a proposed subdivision on Cherry Hill.

Discussion was had by the Village board getting online with Zoom.

Motion was made by Trustee Jones to sign Village of Delhi up for Zoom for small & medium business at a price of $199.90 per year. Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had by the Village board about the ISD quote #ISD23598 for $2,639.97 for a network server and Village Clerk workstation. The Village board decided to table this for now and Chris Maney will get in touch with Chris Ranc @ ISD.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:56 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

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