Board of Trustee Minutes 10/19/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, October 19, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones
Absent: Robin Hultenius
Guests: Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Glenn Nealis from Delaware County Economic Development. Glenn indicated he was interested in looking into submitting preliminary paperwork to NYS for
funding for “Hollow” on Division Street to allow the restaurant to possibly expand into the front space. The Village of Delhi would be the applicant on this paperwork with New York State. The Village Board is supportive of moving ahead with an application to help this Village business.

Privilege of the floor was granted to Michael Howard from O’Connor Hospital to address the board  regarding the 22nd Annual Holiday Parade. Michael indicated that there will be no parade this year due to Covid. The plan is that Santa and Mrs. Claus will be in front of O’Connor Hospital for a drive by on Saturday, December 5, 2020 at 11:00 AM.

Motion was made by Trustee Fitch to approve the minutes of the September 21, 2020 regular meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #005 dated October 19, 2020 in the amount of $88,756.79 (General fund $26,323.37, Water fund $14,884.60, Sewer fund $46,464.16, Joint Activity fund $860.00, and Trust and Agency fund $224.66), with an addition of $2,560 for Oneonta Fence for the Sheldon Park work on the 10/19/2020 invoice. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for September 2020, Street Report dated 10/19/20, Water Report dated 10/16/20, Sewer Report dated 10/17/20, Code Enforcement Officer’s Report for 9/18/20-10/15/20, Treasurer’s Report September 2020 and Village Clerk’s Report dated 10/19/20. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Maney to authorize the Clerk to issue payment to Vacri Construction for contract VD1-E-20 in the amount of $55,976.85. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #18 of 2020 from Town of Middletown “Resolution Authorizing the Chief Executive Officer to Sign a Contract for Shared Highway Services on behalf of the Town of Middletown. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #4 of 2020 “Resolution Authorizing the Chief Executive Officer to Sign a Contract for Shared Highway Services with Village of Delhi”. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to approve tree bid from Spratley & Son Tree Surgeons in the amount of $10,050 for removal of 5 trees and $1,980.00 for removal of 8 tree stumps. Motion was seconded by Trustee Fitch and passed unanimously. It was noted by the Village Board that the Street Superintendent must confirm clean up is done by the contractor before payment is released.

Motion was made by Trustee Maney to approve the purchase of 10 LED lights through Drogen Electric at a cost of $1,502.80 per light for a total of $15,028.00. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the resignations of part-time police officers Krista Baxter, Richard Sass and Clinton Fiaschi. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to allow the Police Department to spend up to $2,500 for renovations to the PD to build 8 new walls for the purposes of creating a female locker room and a new evidence room with funding coming from the training money. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had by the board about relief for account #A1900.

Motion was made by Trustee Maney to allow the Clerk to recalculate the September 2020 billing with a Water rate of $6.59 per unit, Sewer rate of $3.50 per unit and CAP charge will remain at $3.30 per unit for a quantity of 85 units. Motion was seconded by Trustee Jones and passed unanimously.

It was noted that the resident would have up to 6 month to pay off the prior balance and would pay no interest or penalties on this old balance as long as they make a monthly payment.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:42 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

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