Board of Trustee Minutes 9/21/2020

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 21, 2020 at 6:00 p.m. in the Village Hall Boardroom followed by the regular monthly meeting.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Barbara Jones and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch and seconded by Trustee Maney and passed unanimously to approve the following:

Appointments by Mayor Maxey:
Village Clerk-Treasurer Kimberly Cairns
Deputy Clerk-Treasurer Jean Yager
Village Attorney Roemer, Wallens, Gold & Mineaux, LLP
Code Enforcement Officer Thomas Little
Health Officer Regina Krzyston
Village Historian Gabrielle Pierce

Establish the official meeting time of the Village Board as the third Monday of every month,
Except that it is to be the fourth Monday in January and February, at 6:00 PM in the Village Hall
Board Room.

Designating The Reporter as the official newspaper for the Village of Delhi.

Designating the Delaware National Bank of Delhi as the official depository for the Village of
Delhi.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking,
savings and investment accounts.

Designate Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor.

Authorizing Clerk-Treasurer, Deputy Clerk-Treasurer and Mayor Richard Maxey to be the signatories
on the Small Cities Grant Account.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage
expenses as needed.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all recurring monthly bills as needed.

Directing the Clerk to advertise the names of the official newspaper and official depository, the official
meeting time of the Board of Trustees and the time of the 2021- 2022 Organizational Meeting of the
Village Board.

To accept the following assignments of Trustees to Board Committees:
DPW Committee: Trustees Hultenius, Fitch
Police Committee Trustees Fitch, Hultenius
Joint Services Committee: Trustees Maney, Jones
Codes, Buildings & Planning Committee: Trustees Jones, Maney
Finance Committee: Mayor Maxey, Deputy Mayor Maney

Privilege of the floor was granted to Michael Howard from O’Connor Hospital to address the board
regarding the 22nd Annual Holiday Parade. Michael indicated the parade would be scaled back, if it is
done. There would be no open house and no Santa. Village Board is okay with parade as outlined
by Michael.

Mark Schneider from Delaware County Electric Cooperative (DCEC) was present to give an update
on the water line and stormwater plan down on Depot Street.

Privilege of the floor was granted to Barbara O’Sullivan. She was here to complain about a Village
employee.

Board entered Executive session at 6:46 PM for the purpose to discuss the employment history of a
particular person.

Board exited Executive session at 7:03 PM and resumed regular meeting.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of August 17, 2020 and special meeting of August 25, 2020. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #004 dated September 21, 2020 in the amount of $207,410.31 (General Fund $61,053.83, Water Fund $19,498.47, Sewer Fund $51,741.22, Water System Improvement Fund $18,500.00 and Trust & Agency $56,616.79). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for August 2020, Street Report dated 9/18/20, Water Report dated 9/17/20, Sewer Report dated 9/17/20, Code Enforcement Officer’s Report for 8/13/20-9/17/20, Treasurer’s Report August 2020 and Village Clerk’s Report dated 9/21/20. Motion was seconded by Trustee Jones and passed unanimously.

The Village board had a discussion on water/sewer service out of district.

Motion was made by Trustee Hultenius to adopt written policy “Village of Delhi – Services Outside the Village Limits Policy”. Motion was seconded by Trustee Fitch and passed unanimously.

The Village board had a discussion that we need to advertise for tree bids for 5 trees (located at 8 Clinton Street, 46-48 Elm Street, 16 Elm Street and 18 Elm Street (2 trees)).

Motion was made by Trustee Hultenius to authorize the Clerk to advertise for tree bid for the 5 trees and stump removal (8 Clinton Street, 46-48 Elm Street, 16 Elm Street & 2 @ 18 Elm Street). Motion was seconded by Trustee Jones and passed unanimously.

The Village board had discussion that the industry contract expires 9/21/2021. This was for a 20 year period and we need to authorize our attorney and Lamont to move forward with renewal.

Motion was made by Trustee Hultenius to authorize our Village attorney (Roemer) and Lamont Engineering to engage and work on an updated agreement to go to both industries. Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Fitch to authorize Clerk to issue Purchase order to S&H Mechanical of Cincinnatus, NY for cost of $14,400 for installation of heating equipment. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones authorizing Supplemental Resolution dated September 21, 2020. A Resolution Supplementing a Bond Resolution of the Village of Delhi, Delaware County, Dated and Duly Adopted on August 31, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing Delaware County to have lead agency status under SEQR for the proposed three new developments for replacement of DPW Highway Facilities, consistent with Resolution 41 of 2020. (Delaware County must still comply with Village of Delhi Code Enforcement Officer/Village of Delhi zoning). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the resignation of part-time police officer Ian Sansone. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to make Brian Davis’ appointment as Sergeant permanent effective 9/21/2020 with a 12 week probation period. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve hire of Cody Tromblee and Matthew Vogel as part-time police officers at a rate of $20 per hour, pending the satisfactory completion of their background investigation and fingerprint submission. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch allow Police Department to use $700 from the building fund to erect a bank of lockers in the PD for their officers. Motion was seconded by Trustee Jones and passed unanimously.

The Village board had discussion about CL-17 mentioned in the Sewer report this month. The board is not interested in purchasing a CL-17 for $4,250 to sit on the shelf.

There will be a Joint Services meeting this week by conference call.

Sean Leddy dropped off a tablet to Village Hall – Clerk’s office so that residents can complete the Census 2020.

Trustee Jones indicated the zoning review is waiting on the housing study to move forward.

Motion was made by Trustee Hultenius to pass Resolution No. 2 of 2020 “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to adopt Resolution 3 of 2020 – Retention and Disposition Schedule for new York Local Government Records (LGS-1). Motion was seconded by Trustee Jones and passed unanimously.

Trustee Jones reported on the Bicentennial Committee. They had a Zoom meeting recently. They have lots of ideas. Discussion was had by the board that wouldn’t it be nice to do fireworks on January 2, 2021 to kick off the Bicentennial. Trustee Maney will look into fireworks.

Motion was made by Trustee Maney to move forward with the Oneonta Fence quote of $2,560 to install fence at Sheldon Park. Motion was seconded by Trustee Fitch and passed unanimously. It was noted this item would be paid out of Recreation (J Fund).

Mayor Maxey is working with an online auction to list the two items recently surplused.

Board entered Executive session at 8:46 PM for the purpose to discuss the employment history of a
particular person.

Trustee Hultenius left the meeting at 9:28 PM. She was not feeling well.

Board exited Executive session at 9:31 PM and resumed regular meeting.

Motion was made by Trustee Maney to reimburse Jerome Decker the $100 fee to renew his CDL
license. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 9:32 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

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