Board of Trustee Minutes 6/15/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, June 15, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones
Guest: Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Maney to approve the minutes of the May 18, 2020 regular meeting (with noted corrections), June 9, 2020 special meeting noting that Jerome Decker was also in attendance, and June 11, 2020 bid opening (noting that the meeting was on Thursday not Tuesday). Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #013 dated June 15, 2020 in the amount of $67,433.47 (General fund $19,631.34, Water fund $3,180.60, Sewer fund $37,750.22, and Trust and Agency fund $6,871.31) and Abstract #001 dated June 15, 2020 in the amount of $76,121.60 (General fund $67,596.10, Water fund $668.04 and Sewer fund $7,857.46). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve a payment of $5,776.80 to Civil & Environmental Engineering, Landscape Architecture, and Land Surveying, PLLC for invoice #255762 to draw down the full amount of the housing study grant. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to accept (reports only no purchase or hiring is approved) Police Report for May 2020, Street Report dated 6/12/20, Water Report dated 6/11/20, Sewer Report dated 6/11/20, Code Enforcement Officer’s Report for 5/21/20 – 6/11/20, Treasurer’s Reports for April and May 2020, and Clerk’s Report dated 6/15/20. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown gave project updates on the Water Project and the Depot Street Wellhouse project.

Motion was made by Trustee Maney to award the work of the Water Plant Generator, Contract VD1-E-20 Electrical to Vacri Construction of Binghamton, NY for the base bid price of $59,000. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to execute the necessary paperwork for contract initiation and completion of the work by Vacri Construction. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to surplus old generator at the Depot Street Wellhouse. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #2 of 2020 “Depot Street Water Treatment Facility Generator Replacement Project – SEQR Type II Classification”. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #1 of 2020 “Joint Sales of Tax-Acquired Properties by Village of Delhi and County of Delaware.” Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney directing the Mayor to sign the “Stipulation, bearing Index #2019-1011 for the Foreclosure of Tax Liens.” Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor to sign the ISD Network Maintenance and Support Agreement and return the agreement with a payment of $3,825.00 for 50 hours of support. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to revise billing for water account #C6528 using water rate of $6.28/unit and CAP charge of $3.05/unit. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to allow resident to pay 50% of the 3/1/2020 bill for Water Accts #A0880 and A0900 with the complete account balance being paid by 7/31/2020. Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Hultenius to appoint summer recreation directors as follows: Eileen Kline – tennis, Jerry Cheshire – basketball and Deanna Maney – little league. Motion was seconded by Trustee Fitch. Trustees Fitch, Hultenius and Jones along with Mayor Maxey voted – YES with Trustee Maney abstaining from vote. Motion carried.


Discussion was had about updating the Procurement Policy with limit of $35,000 on Public Works Contracts, replacing $30,000 as the high end of requiring written quote or request for proposal. There were additional questions and it was decided that we would table this item, send to our attorney for review, and bring it back next month for approval.

Motion was made by Trustee Jones to approve Employee Health Care Reimbursement Policy and Procedures. Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey has received the final draft of the Teamsters’ contract. He will review and sign as was previously authorized by the board.

Mayor Maxey indicated to the board that our skunk catcher (Allen Alwine) has indicated his new rate is $35.00 per critter.

Mayor Maxey indicated that Executive Order 202.32 allows the local government to waive the penalty for 21 days on our Village taxes.

Motion was made by Trustee Hultenius to waive the 5% penalty for 21 days as a result of Executive Order 202.32. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had by the board regarding a public hearing on March 18, 2019, at which time the board approved Local Law #1 of 2019, which read as follows: “An amendment to Local Law titled Section 300-28 Prohibited Uses.” This local law was never filed and thus our codes were never updated. Mayor Maxey has had discussion with the Planning Board and Zoning Board of Appeals and they do not have any problem with the Village board updating Section 300-28 Prohibited Uses as there are additional items that should be removed from the prohibited businesses. The board decided to hold another public hearing to allow public to comment.

Motion was made by Trustee Hultenius to schedule a public hearing on July 20, 2020 at 6:15 PM for Local Law #3 of 2020, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses.” Motion was seconded by Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:49 pm.

Respectfully submitted,

Kimberly Cairns
Village Clerk

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