Board of Trustee Minutes 11/18/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, November 18, 2019 at 6:00 PM in the Village Hall Boardroom.

Present: Deputy Mayor:         Christopher Maney

Trustees:   Jeremy Fitch, and Barbara Jones

Absent:  Mayor Richard Maxey and Trustee Robin Hultenius 

Guests:  Bill Brown, Rosie Cunningham, James Fernandez (Buena Vista Inn), Joannie Bedient (DTC) and Cindi Cobbe

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to James Fernandez, new owner of Buena Vista Inn regarding a high water bill. Board decided relief was not in order. New owner should look to the prior owner to figure out who owes what. Attorneys should have contacted the Village to schedule a final water read for closing and this was not done. It was decided that Jay Decker, Water Supervisor, will stop by the Buena Vista to show Mr. Fernandez how to read the meter and explain the set up to him.

Motion was made by Trustee Jones to approve the minutes of the October 21, 2019 regular meeting. Motion was seconded by Trustee Fitch and minutes were passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #6 dated November 18, 2019 in the amount of $344,602.98 (General fund $17,636.41, Water fund $243,442.54, Sewer fund $70,207.94, and Water System Improvement $13,316.09). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for October 2019, Street Report dated 11/15/19, Water Report dated 11/15/19, Sewer Report dated 11/14/19, Code Enforcement Officer’s Report for 10/18/19- 11/14/19 and Treasurer’s Report for June & July 2019. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates to the Board on Water Project, Sheldon Drive Water Tank, Depot Street Water Treatment Plant, and Water Plant Generator projects.

Bill Brown is working with the Village Attorney regarding the possible development of a lighting district. Deputy Mayor Maney tabled the discussion, pending additional information from the attorneys.

Discussion was had regarding the WWTP Operator trainee and board tabled for further discussion with Mayor and Dave Hornbeck before making the appointment.

Motion was made by Trustee Jones to award tree bid to Spratley for $6,850 for 5 Trees to be removed and $675 for 3 stumps to be removed, pending formal proposal indicating who is doing the work and also proof of insurance. Motion was seconded by Trustee Fitch and passed unanimously.

The Shared Services Committee will meet Thursday, November 21, 2019. The committee has begun a preliminary review of the Implementation Matrix of the Town and Village Comprehensive Plan of 2012.

Motion was made by Trustee Fitch to enter agreement, pending attorney approval, with Civil & Environmental Consultants Inc. to complete the joint housing study. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to appoint Thomas Little as the Fair Housing Officer. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to set a public hearing for December 16, 2019, at 6:15 p.m. for Fair Housing Plan and Civil Rights Plan. Motion was seconded by Trustee Jones and passed unanimously.

The Bicentennial Committee will have a 2nd meeting on Wednesday, November 20, 2019, at 7:00 p.m., in the Village Hall Boardroom. New members include representatives from the Delhi Historical Society, Woodland Cemetery and Fair on the Square Committee.

Trustee Jones reported on the November 1, 2019 Mayor’s Task Force meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:08 p.m.

Respectfully submitted,

Jean Yager

Deputy Clerk

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