Board of Trustee Minutes 09/16/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 16, 2019 at 6:00 PM in the Village Hall Boardroom.

Present: Deputy Mayor:         Christopher Maney

Trustees:   Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:  Mayor Richard Maxey

Guests: Joannie Bedient DTC, Jay from Delhi Auto & Truck (NAPA)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Announcement was made that Halloween trick-or-treating will be observed in the Village on October 31, 2019 from 4 pm – 9 pm.

Privilege of the floor was given to Jay from Delhi Auto & Truck (NAPA ) who addressed his concern about the parking spots that were recently painted in vicinity of the store. Deputy Mayor was to look into this item.

Motion was made by Trustee Fitch to approve the minutes of the August 19, 2019 regular meeting with the following correction “There is a plan to have a special meeting 9/9/19 at 6:00 PM to discuss another FT hire in the police department.”, August 22, 2019 special meeting as presented and September 9, 2019 meeting with the following corrections: “Motion was made by Trustee Maney to look into studying and possible revision of our zoning. Motion was seconded by Trustee Hultenius and passed unanimously.” and “Discussion was had about promoting Brian Davis to a Provisional Sergeant but this item was tabled for the 9/16/19 regular board meeting so that the Police Committee could come back with some additional information to answer questions the board had.” , and “Motion was made by Trustee Maney to allow the Delaware Academy Booster Club to use Village property at Sheldon Park for their bonfire, if need. Motion was seconded by Trustee Hultenius and passed unanimously.” Motion was seconded by Trustee Jones and passed unanimously with the noted changes.

Motion was made by Trustee Hultenius to approve Abstract #4 dated September 16, 2019 in the amount of $78,347.68 with the addition of $1,051.45 to DTC for security cameras at the Street garage, and $36 each to SENYWWC for meeting registration for Jerome Decker, Anthony Donato and Michael Brown, bringing the total bills paid $79,507.13 (General fund $16,942.82, Water fund $13,098.39, Sewer fund $48,665.92, and Joint Activity $800.00). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Inspection Report dated 9/4/19, Police Report for August, 2019, Street Report dated 9/13/19, Water Report dated 9/12/19, Sewer Report dated 9/12/19, and Code Enforcement Officer’s Report for 8/15/19 - 9/12/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to move forward with estimate from Morgan Construction for $740.00 to replace two windows and repair one on the well house on Depot Street. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on Water Project, Sheldon Drive Water Tank, Depot Street Water Treatment Plant, and Water Plant Generator projects from his report dated September 16, 2019.

Motion was made by Trustee Jones to identify substantial completion for the Sheldon Drive Water Tank project effective 9/13/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to authorize payment to Worldwide Industries in the amount of $224,063.20. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize payment to Harkins Mechanical in the amount of $25,640.17 for the Depot Street Water Treatment Plant. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had among the board members regarding emails from Michael Haas for Riverwalk project and the decision was made to table this item until we have complete information to move ahead.

Motion was made by Trustee Hultenius to approve payment of $6,345.00 to Roemer for old bills relating to Riverwalk. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve advancing payment of $79,318.25 to Delaware Bulldozing regarding Riverwalk. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to allow Chief Mills to go on 4 – 10 hour days for a 6 month trial period. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to promote Brian Davis to Provisional Sergeant (with pay). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to accept the resignation of Garry Hood from Crossing Guard position. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to authorize the Mayor to sign the Intermunicipal Agreement for the Town of Delhi Pool. Motion was seconded by Trustee Hultenius. Vote was Maney – YES, Fitch – abstained, Hultenius – YES, Jones – YES.

Discussion was had on the “Animals in Village Buildings Policy”. This item was tabled so the Board could work on updating this policy to suit our needs and will be brought back for approval.

Motion was made by Trustee Fitch to appoint Deputy Clerk-Treasurer Jean Yager with a start date of 9/17/19 as she will be attending NYCOM conference on Tuesday and Wednesday. She will officially be in our office starting 9/26/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 7:17 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Jones and passed unanimously.

Open session resumed at 8:08 pm.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:09 pm.

 

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

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