Board of Trustee Minutes 05/18/2015a


A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 18, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                                Trustees:             Chris Maney, Jeremy Fitch, Robin Hultenius, Sam Samudrala

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of April 20, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve the abstract dated May 18, 2015 in the total amount of $69,764.38, plus additional vouchers for the Village Historian for $500, the Village Hall cleaner ($375), and the Delhi Beautification committee ($291.90 and $229.40). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for April, 2015, the Code Enforcement Officer’s Report for 4/17 – 5/14/15, the DPW Superintendent’s Report dated May 12, 2015 and the Treasurer’s Report for April, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign the Planned Maintenance Renewal with Cummins Northeast for the generator at the WWTP in the amount of $1,263.97. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to pay the NYCOM dues in the amount of $1,789.00, in the new fiscal year. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to contribute $600 per session to Catskill Kettlebells “Kids Got Grit Program” run by Roger Hall, for two sessions. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was
made by Trustee Fitch to approve Chief Mills’ recommendation to bump Officer Davis up a step in pay according to the PBA contract. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present with the only bid received to recoat village water tanks. After some discussion, motion was made by Trustee Maney to award the work of Water Storage Tank Recoating, contract no. VD1-G-15 General to Amstar of Western New York, Inc. of Cheektowaga, NY, the low bidder, for the base bid price of $156,500, and to also authorize the use of bid alternate pricing for repair work, as listed in the bid tabulation, if required, as the basis of payment for additional work. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to execute the necessary paperwork for contract initiation and completion of the work (e.g. Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial Completion, checks for contractor payments, etc.). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing Delaware Engineering P.C. to proceed with preparation of execution copies of the contract documents and forward said contracts to the contractor and Village for subsequent execution. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve carrying liability insurance for a “Delhi Summer Morning Camp” as proposed by Jackie Miskovitz, pending approval from the legion to use their pavilion. Motion was seconded by Trustee Maney and passed unanimously.

Privilege of the floor was granted to Dave Truscott who spoke regarding the litter and gravel on Main Street sidewalks.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:30 p.m.


Respectfully submitted,

Michele C. Griffin
Clerk-Treasurer

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