Board of Trustee Minutes 04/06/2015

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 6, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:               Mayor:                 Richard Maxey

Trustees:             Jeremy Fitch, Chris Maney, Robin Hultenius, Sam Samudrala

It was verified that Mayor Maxey and Trustees Hultenius and Samudrala signed their oaths of office.

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Hultenius to make the following appointments, the motion was seconded by Trustee Samudrala and passed unanimously:

Deputy Mayor:                                 Christopher Maney, with term ending April 2016

Clerk/Treasurer:                               Michele Griffin, with term ending April 2017

Village Attorney:                              Roemer, Wallens, Gold & Mineaux, LLP

Code Enforcement Officer:         Thomas Little

Health Officer:                                  Regina Krzyston

Village Historian:                              Victor Iwanow

Motion was made by Trustee Maney to establish the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 p.m. in the Village Hall Board Room.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch designating the Walton Reporter as the official newspaper for the Village of Delhi.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney designating the Delaware National Bank of Delhi as the official depository for the Village of Delhi.  Motion was seconded by Trustee Samudrala and passed with Trustees Maney, Fitch and Samudrala voting yes and Trustee Hultenius abstaining.

Motion was made by Trustee Maney authorizing the Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to designate Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius authorizing Clerk-Treasurer, Deputy Clerk and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring month bills as needed.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius directing the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2015-2016 Organizational Meeting of the Village Board.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the following assignments of Trustees to Board Committees.  Motion was seconded by Trustee Fitch and passed unanimously.

DPW Committee:                                                             Trustees Samudrala, Fitch

Police Committee:                                                           Trustees Fitch, Maney

Joint Services Committee:                                           Trustees Maney, Hultenius

Codes, Buildings & Planning Committee:                               Trustees Hultenius, Samudrala

Finance Committee:                                                       Mayor Maxey, Deputy Mayor Maney

Motion was made by Trustee Hultenius to appoint Dave Wakin to the Planning Board, with his term expiring 2022.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to appoint Antha Robbins to the Zoning Board of Appeals, with her term expiring 2020.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to set the public hearing for the 2015-2016 tentative budget for April 20, 2015 at 6:45 p.m.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign “Undertaking for the benefit of The New York State Department of Transportation In connection with work affecting state highways”.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney at 6:19 p.m. to enter into executive session to discuss PBA negotiations.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to exit executive session.  Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 6:55 p.m.

Motion was made by Trustee Maney to approve the PBA contract and authorize the Mayor to sign the contract after the PBA signs it.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 7:10 p.m.


Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

 

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