Board of Trustee Minutes 06/16/2014

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, June 16, 2014 at 6:00 p.m. in the Village Hall Boardroom.

Present:           Mayor             Richard Maxey

Trustees          Gregory Krzyston, Jeremy Fitch, Dan Ayres, Chris Maney

The meeting started with the Pledge of Allegiance at 6:00 p.m.

*all unanimous votes are unanimous WITHOUT the Mayor voting, unless otherwise noted.

Motion was made by Trustee Maney to approve Resolution #6 of 2014 entitled “Use of Sheldon Park by Catskill Mountain Club”.  Motion was seconded by Trustee Fitch and passed unanimously.  Resolution is as follows:

WHEREAS, by letter dated May 6, 2014, the Catskill Mountain Club requested permission to clear and maintain hiking trails on land owned by the Village identified as property tax numbers 171.15-1-10 and 171.15-1-7 and known as Sheldon Park; and

WHEREAS, Village Code Section 206-6 allows persons to enter Sheldon Park only upon permission.

NOW, UPON CONSIDERATION, the Village hereby grants the Catskill Mountain Club permission pursuant to Village Code Section 206-6 to enter and use Sheldon Park.

Motion was made by Trustee Maney for a negative declaration on the SEQRA for the hiking trails at Sheldon Park.  Motion was seconded by Trustee Ayres and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #7 of 2014 entitled “Permission for a Community Garden at Sheldon Park”.  Motion was seconded by Trustee Fitch and passed unanimously.  Resolution is as follows:

WHEREAS, by letter dated June 10, 2014, Farm Catskills requested permission to establish and maintain a community garden on land owned by the Village identified as property tax number 171.15-1-10 and 171.15-1-7 and known as Sheldon Park; and

WHEREAS, Village Code Section 206-6 allows persons to enter Sheldon Park only upon permission.

NOW, UPON CONSIDERATION, the Village hereby grants Farm Catskills permission pursuant to Village Code Section 206-6 to enter and use Sheldon Park.

Motion was made by Trustee Maney to adopt Resolution #8 of 2014 entitled “Complete Streets Policy”.  Motion was seconded by Trustee Ayres and passed unanimously.   Resolution reads as follows:

DEFINITIONS; “Complete Streets” is defined as streets and sidewalks that are designed and operated to enable safe access for all uses; pedestrians, bicyclists, motorists, and public transportation and regardless of age, ability or mode of transportation.

“Multi-modal transportation” refers to various modes of transportation (walking, bicycling, automobile, public transit, etc.)

“Pedestrian” refers to a person on foot, in a wheelchair, crutches, on skates, or on a skate board.

WHEREAS, the Village of Delhi recognizes that the needs of all uses (bicyclists and pedestrians) and all users regardless of age and ability should be considered in the planning, design, maintenance and operation of new and retrofit construction undertaken in the Village of Delhi; and

WHEREAS, Complete Streets concepts, use the latest and best design guidelines while recognizing the need for flexibility in balancing user needs, design –features and practices include, but are not limited to, sidewalks, paved shoulders suitable for cycling, designated bike lanes, land striping, share-the-road signage, crosswalks, curb ramps, audible pedestrian signals, pedestrian crossing signage, traffic calming measures such as curb bump-outs, center island and pavement markings, sidewalk snow removal and routine shoulder and bike land maintenance,

WHEREAS, Village of Delhi recognizes the adoption of Complete Streets supports the promotion of walking and bicycling for health, fitness, transportation and recreation through events, programs and other education activities which benefit residents, students, businesses and visitors of all ages and abilities.

WHEREAS, Complete Streets has been recognized and adopted as law in the New York State; and over 300 Complete Streets policies and laws have been adopted at the state, county, town, village and city levels across the country for the purpose of improving multi-modal transportation options, safety, and accessibility for all users; and

WHEREAS, the Village of Delhi recognizes that Complete Streets encourage connectivity and aims to create comprehensive, integrated, connected network for all users, will increase opportunities for multi-modal transportation, increase the capacity and efficiency of the road network, incorporate traffic calming actions, limit greenhouse gas emissions, improve rates of physical activity and related health outcomes, improve neighborhood vitality, increase social interactions, create a stronger sense of community, strengthen the local economy, and improve the quality-of-life for people in the community; and

WHEREAS, the Village of Delhi and its Highway Department has the ability to work with the Village of Delhi  Planning Board and others to explore the development, maintenance and enhancement of pedestrian, bicycle and trail connections within neighborhoods, hamlet centers and rural Village of Delhi and put into practice a Complete Streets Program to address issues of these amenities…

NOW, THEREFORE, BE IT RESOLVED, the Village of Delhi hereby recognizes the importance of creating Complete Streets through the planning, design, maintenance, operation, budgeting and implementation of local highway, street and sidewalk projects undertaken by and in the Village of Delhi that enable safe multi-modal transportation for people of all ages and abilities, including children, youth, families, older adults, and individuals with disabilities; and

BE IT FUTHER RESOLVED, the Village of Delhi encourages the NYSDOT and Delaware County to consider incorporating Complete Street concepts, design-features, and practices in the planning design, construction, reconstruction, and rehabilitation of their respective roadways in the Village of Delhi.

BE IT FUTHER RESOLVED, that the Village of Delhi board hereby resolves to establish a Complete Streets Policy as follows;

  1. The Highway Department shall consider incorporating Complete Street Concepts, design features and practices in the planning, design, budgeting and implementation of local highway, street and sidewalk improvements projects undertaken by the Village of Delhi.
  2. The addition of Complete Streets facilities shall be consistent with the scope of the construction or improvement project, sensitive to the surrounding environment and shall not be disproportionate with the cost of the larger project.
  3. 3. Complete Streets facilities may be planned designed, developed, and maintained in accordance with bicycle and pedestrian facility guidelines adopted by the United States Department of Transportation, New York State Department of Transportation, the American Association of State Highway and Transportation Officials, and other guidelines approved by the Village of Delhi.
  4. If the Highway Department determines that the inclusion of bicycle and/or pedestrian facilities are unable to be accommodated on a roadway or within the Village of Delhi right-of-way proposed for construction or improvement, the Highway Superintendent shall provide said determination in writing, with supporting documentation, to the Village of Delhi Board for their information.

The Village Board shall create, and solicit citizen participation through, an “advisory board” or a subcommittee of the Planning Board to make recommendations to the Village of Delhi and the Highway Department on the planning, design, budgeting and implementation of Complete Streets improvements in accordance with the policy.

Motion was made by Trustee Fitch to approve the minutes of the May 19, 2014 regular meeting.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #13 dated June 16, 2014 in the amount of $116,606.90, with the addition of a voucher for John Anderson in the amount of $85.15.  Motion was seconded by Trustee Fitch and passed unanimously.

Police Chief Michael Mills and Police Officer Matthew Davis presented K9 Officer Ronnie to the Board and gave a demonstration.

Motion was made by Trustee Fitch to approve Abstract #1 dated June 16, 2014 in the amount of $158,963.85 with the addition of a voucher to James Williams in the amount of $350.00 and to NYWEA for $160.00.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Krzyston to accept the Bingo Inspection Report dated 5/28/14, the Police Report for May, 2014, the HUD Report for May, 2014, the Code Enforcement Officer’s Report dated May 15 – June 12, 2014 and the DPW Superintendent’s Report dated June 13, 2014.  Motion was seconded by Trustee Ayres and passed unanimously.

Motion was made by Trustee Krzyston to adopt Resolution #5 of 2014 entitled “New York State Division of Housing and Community Renewal New York Main Street Grant”.  Motion was seconded by Trustee Maney and passed unanimously.  Resolution reads as follows:

WHEREAS, the New York State Division of Housing and Community Renewal (DHCR) is accepting applications from eligible communities to compete for funds available through the New York Main Street Program; and

WHEREAS, the Village of Delhi has reviewed its community development problems and needs, and has determined that a program designed to revitalize its main street is an essential component to the Village’s future economic vitality and is in keeping with the goals and recommendation of its comprehensive plan; and

WHEREAS, it is in the best interest of the Village of Delhi for the main Street business area to be update and improved; and

WHEREAS the Board of Trustees of the Village of Delhi is in support of promoting business activity within the Village;

WHEREAS, the DHCR application process requires that the governing body of the applicant authorize the submission of the application and related actions.

NOW THEREFORE BE IT RESOLVED, that the Delhi Village Board hereby authorizes and directs the Mayor of the Village of Delhi to submit and application to the New York State Division of Housing and Community Renewal in the name of the Village of Delhi and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.

Motion was made by Trustee Fitch to purchase a 2014 Dodge Durango for the Police Department at a cost of approximately $46,600.00.  Motion was seconded by Trustee Ayres and passed unanimously.

Motion was made by Trustee Maney to schedule a public hearing for Proposed Local Law #1 of 2014 “Tax Relief for Homeowners, Exemption for Improvements to 1 and 2 Family Dwellings” for 7:00 p.m. on July 21, 2014.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to increase the rate of pay for Part Time Police Officers to $18 per hour, effective June 1, 2014.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Ayres to fund half the cost of a joint “landing” web page for the Town and the Village.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to reject all bids submitted for the Transportation Enhancement Project.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to send a letter to Zack McKenna, Regional Sustainability Coordinator for NYSDOT requesting to reduce the scope of the project, in order to stay within budget of the Transportation Enhancement Project.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Krzyston at 8:15 p.m. to enter into executive session to discuss PBA negotiations and TEP litigation.  Motion was seconded by Trustee Ayres and passed unanimously.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee Ayres and passed unanimously.

Open session resumed at 8:55 p.m.

Motion was made by Trustee Ayres to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

Meeting was adjourned at 8:57 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

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