Board of Trustee Minutes 05/19/2014

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 19, 2014 at 6:00 p.m. in the Village Hall Boardroom.

Present:           Mayor             Richard Maxey

Trustees          Gregory Krzyston, Jeremy Fitch, Dan Ayres, Chris Maney

The meeting started with the Pledge of Allegiance at 6:00 p.m.

*all unanimous votes are unanimous WITHOUT the Mayor voting, unless otherwise noted.

Motion was made by Trustee Fitch to approve the minutes of the April 21, 2014 regular meeting.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Fitch to approve the abstract dated May 19, 2014.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Krzyston to accept the Police Report for April, 2014, the Code Enforcement Officer’s Report for 4/17 – 5/15/14, the Treasurer’s Report for April, 2014 and the DPW Superintendent’s Report dated May 15, 2014.  Motion was seconded by Trustee Ayres and passed unanimously.

Motion was made by Trustee Ayres to award the bid for the Riverwalk survey to Delta Engineers at a cost not to exceed $11,500.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to pass Resolution #2 of 2014 entitled “Village of Delhi Recreational River Park & Walk Survey”.  Motion was seconded by Trustee Maney and passed unanimously.  Resolution reads as follows:

WHEREAS, the Village of Delhi Board of Trustees and the Town of Delhi Board of Trustees have agreed independently made motions to pay for 50% of the cost for the surveyor up to $11,500 ($5,750/each); and

WHEREAS, the Town of Delhi Board of Trustees passed a motion to authorize the Village of Delhi Board of Trustees to select the surveyor; and

WHEREAS, a Request for Proposals was sent to five surveying companies with Offices in the Town or Village of Delhi; and

WHEREAS, proposals were received by 4:00 p.m. on May 9th;

WHEREAS, as stated in the RFP, bids were evaluated based on the fee, availability, and schedule of deliverables;

NOW, THEREFORE BE IT RESOLVED, that the Village Board of Trustees selects Delta Engineers, Architects, and Land Surveyors to survey the Village of Delhi Recreational River Park and Walk Property.

Motion was made by Trustee Fitch to pass Resolution #3 of 2014 entitled “Village of Delhi Master Plan Development of the Delhi Recreational River Park & Walk” for NYSEFC.  Motion was seconded by Trustee Ayres and passed unanimously. Resolution reads as follows:

WHEREAS, the Village of Delhi has received grant funding to develop a River Park and Walk Master Plan, and this plan is currently under development; and

WHEREAS, the Village formed a Steering Committee to guide the development of said plan; and

WHEREAS, the Village of Delhi Planning Board is in support of the Master Plan and will guide the SERQA process; and

WHEREAS, a visioning process, public engagement, and stakeholder meetings have been undertaken; and

WHEREAS, the Village of Delhi River Park and Walk Master Plan has been endorsed by the Steering Committee; and

WHEREAS, all affected property owners have given input on the Master Plan; and

WHEREAS, the New York State Environmental Facilities Corporation, Green Innovation Grant Program requires authorization to pursue funding through the NYS-CFA;

NOW, THEREFORE BE IT RESOLVED, that the Village's Board of Trustees support the Master Plan development of the Delhi Recreational River Park & Walk, as prepared by its consultant, HAAS Landscape Architects, with the aid of the project Steering Committee, NY Parks & Trails, visioning process, surveys, public engagement and stakeholder meetings; and

BE IT FURTHER RESOLVED, the Village will continue to support the Master Plan of the Delhi Recreational River Park & Walk, and its adjacent site and stormwater improvements; and

BE IT FURTHER RESOLVED, the Village of Delhi, NY, is hereby authorized and directed to accept funds from the New York State Environmental Facilities Corporation, and enter into and execute a project agreement with the State for such financial assistance to the Village of Delhi for the Village of Delhi Recreational River Park Walk and, if appropriate, a conservation easement/ preservation/public access covenant to the deed of the assisted property.

Motion was made by Trustee Maney to pass Resolution #4 of 2014 entitled “Village of Delhi Master Plan Development of the Delhi Recreational River Park & Walk” for NYS Office of Parks, Recreation and Historic Preservation.  Motion was seconded by Trustee Krzyston and passed unanimously.  Resolution reads as follows:

WHEREAS, the Village of Delhi has received grant funding to develop a River Park and Walk Master Plan, and this plan is currently under development; and

WHEREAS, the Village formed a Steering Committee to guide the development of said plan; and

WHEREAS, the Village of Delhi Planning Board is in support of the Master Plan and will guide the SERQA process; and

WHEREAS, a visioning process, public engagement, and stakeholder meetings have been undertaken; and

WHEREAS, the Village of Delhi River Park and Walk Master Plan has been endorsed by the Steering Committee; and

WHEREAS, all affected property owners have given input on the Master Plan; and

WHEREAS, the NYS Department of Parks, Recreation, and Historic Preservation requires authorization to pursue funding through the NYS-CFA;

NOW, THEREFORE BE IT RESOLVED, that the Village's Board of Trustees support the Master Plan development of the Delhi Recreational River Park & Walk, as prepared by its consultant, HAAS Landscape Architects, with the aid of the project Steering Committee, NY Parks & Trails, visioning process, surveys, public engagement and stakeholder meetings; and

BE IT FURTHER RESOLVED, the Village will continue to support the Master Plan of the Delhi Recreational River Park & Walk, and its adjacent site and stormwater improvements; and

BE IT FURTHER RESOLVED, the Village of Delhi, NY, is hereby authorized and directed to accept funds from the New York State Office of Parks, Recreation and Historic Preservation in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993, and enter into and execute a project agreement with the State for such financial assistance to the Village of Delhi for the Village of Delhi Recreational River Park Walk and, if appropriate, a conservation easement/ preservation/public access covenant to the deed of the assisted property.

Motion was made by Trustee Maney allowing the Mayor to engage services with the Office of Employment and Training for a summer employee.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch directing the Mayor to sign an engagement letter with Toski & Co. P.C. for audit and related services for fiscal year ending May 31, 2014 at a quoted cost of $11,900.  Motion was seconded by Trustee Ayres and passed unanimously.

Motion was made by Trustee Maney authorizing non-union employee 3% pay increases effective June 1, 2014.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve hiring Tim Jordan to repair the pavers on Main Street at a cost not to exceed $1,500.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Krzyston to appoint Lori Hilgers as Village Hall cleaner at $15 per hour up to 5 hours per week, beginning June 1, 2014.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to replace the 2005 Dodge dump truck with box and plow out of the sewer budget at a cost of approximately $55,000.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Maney and passed unanimously.

Meeting was adjourned at 7:02 p.m.

 

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

 

 

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