Board of Trustee Minutes 04/08/02013

A meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 8, 2013 at 6:30 p.m. in the Village Hall Boardroom.

Present:           Mayor             Richard Maxey
Trustees          Gregory Krzyston, Jeremy Fitch, Chris Maney, Dan Ayres

The meeting started with the Pledge of Allegiance at 6:30 p.m.

*all unanimous votes are unanimous WITHOUT the Mayor voting, unless otherwise noted.

Public hearing on the tentative budget started at 6:30 p.m.

Mayor Maxey presented the tentative budget.  He stated that it’s a “bare bones” budget and that the tentative budget currently has a 0% tax levy increase, while hitting the fund balance for approximately $64,000.  He stated that in order to reduce the amount we are taking from fund balance, the tax levy would have to be increased.

James Robbins asked if the Delaware National Bank was paid off from the BAN’s they issued for the water project and if we were fully funded by USDA yet.  Mayor Maxey responded that until the whole project is completed (well exploration, etc) we can’t go to long term bond.

Mr. Robbins also urged the Board not to raise taxes in the general fund since the water rates were just raised this year.  He asked if it looks like the capital charge is holding, or has it dropped?  Trustee Maney responded that the capital charge appears to be working.

Virginia Hoyt asked when the overtime starts for the street sweeper and asked why they start at 4 a.m.  She also wanted to know how often they sweep.  Mayor Maxey responded that there is no overtime and that they start early to get there before cars get parked for the day, and that they sweep once a week.   Ms. Hoyt stated that they sweeper is way too noisy and asked if there are suppressors on them and if there are not, she asked why they aren’t.

Joyce Sen asked why there was no money in the water budget for leak detection.  Mayor Maxey responded that since replacing pipes throughout the village during the water project, a lot of leakage had been stopped.

James Robbins stated that the Village should look into looping the open ended water line on Franklin Street.

Peg Baldwin asked if there were going to be any transfers into reserve accounts and had it been done this year as well?

Trustee Maney stated that he wants to give the water capital charge a full year to see where we stand.  He stated that the fund balance is healthy and can take the hit this year.  He wants the Board to be aware and make a long term plan.  He supported a zero percent tax increase.

Mayor Maxey said that with increase in state mandated costs and with the loss of assessments, we will be hitting the fund balance hard and we can’t keep doing that to keep a zero percent increase.

Trustee Krzyston stated that if a 2% increase keeps more money in the fund balance, we should do that.  He supported an increase.

Trustee Ayres said he has reviewed the budget and stated that it is very tight as is.  He would like another year to be informed before going to the taxpayers and asking for an increase.  He wants to explore expanding the tax base.

Trustee Fitch states that the Village should have been doing increases each year.  He agrees that an increase doesn’t need to be done this year but that he doesn’t want to stop talking about this issue tonight, he wants to continue to discuss it and knows that an increase in the future will be necessary.

Brook Dennison, Assistant Professor from SUNY Delhi’s Applied Sciences and Building Technologies, with students Ryan Rosenthal and Taylor Thomas presented to the Board three proposals for a new handicapped entrance to the Village Hall.  The Board is going to take a look at all three options and then will get in touch with Professor Dennison to possibly start the process.

Motion was made by Trustee Maney to close the public hearing at 7:09 p.m. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to adopt the tentative budget for 2013-2014, with a zero percent tax levy increase.  Motion was seconded by Trustee Ayres and passed with Trustees Ayres, Maney and Fitch voting yes and Trustee Kryzston voting no.  Mayor Maxey did not vote.

Motion was made by Trustee Maney to approve Alpha Geoscience to do an additional two days of pumping as part of the Village’s well exploration, at a cost of $1,900.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize the Mayor to sign a supplemental agreement with Delta Engineers for the Transportation Enhancement Project.  The agreement does not increase the overall TEP budget.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Ayres to purchase two fiberglass doors with jambs from Curtis Lumber at a cost of $2,577.39 for the well house.  Village employees will do the install.  The Delivery date for the doors is on or about April 25, 2013.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney at 7:55 p.m. to enter into executive session to discuss the Teamsters’ and the PBA contracts.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Maney to exit executive session.  Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 8:09 p.m.

Motion was made by Trustee Maney to engage Earl Redding, Esq., Village attorney to be involved with the PBA contract negotiations.  Motion was seconded by Trustee Ayres and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Ayres and passed unanimously.

Meeting adjourned at 8:25 p.m.

Respectfully submitted,

 

Michele C Griffin

Clerk-Treasurer

 

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