Board of Trustee Minutes 7/16/2012

 

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, July 16, 2012 at 6:30 p.m. in the Village Hall Boardroom. 

Present:               Mayor                   Richard Maxey
                           Trustees              Gregory Krzyston, Christopher Maney, Jeremy Fitch, Gerry Pilgrim                               

The meeting started with the Pledge of Allegiance at 6:30 p.m. 

Privilege of the floor was granted to James Robbins, Kathy Morley, David Truscott, Joan Townsend, Cindy Cobb, Irv Reed, Nancy Lee, Kathy Flanders and Cyndee Pattison. 

Bill Brown of Delaware Engineering was present to give an update on the progress of Phase 3 of the Water System Improvement Project. 

Motion was made by Trustee Krzyston to authorize the Mayor to sign payment request in the amount of $244,099.41 for Merritt Construction, and upon concurrence by USDA, the Village Clerk is to issue payment.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Krzyston to approve minutes of the regular meeting of June 18, 2012.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Fitch to approve abstract dated July 16, 2012 in the amount of 619,295.33.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Motion was made by Trustee Krzyston to approve three additional vouchers for payment to Kathy Cianciullo ($330), Zurich Insurance ($897.00) and to Matt Davis ($64.00).  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Krzyston to accept the Bingo Inspection Report dated July 11, 2012, the Police Report for June, 2012, the Code Enforcement Officer’s Report dated June 16 – July 12, 2012, the HUD Report for June, 2012 and the DPW Superintendent’s Report dated July 16, 2012.  Motion was seconded by Trustee Pilgrim and passed unanimously. 

Motion was made by Trustee Pilgrim to assist the ZBA by contacting the Village Attorney regarding the fence at the Tractor Supply building.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Motion was made by Trustee Krzyston to approve the engagement letter for audit services with Toski & Co., PC for the fiscal year ended May 31, 2012 in the amount of $11,800.  Motion was seconded by Trustee Maney and passed unanimously. 

After some discussion, there was a motion by Trustee Pilgrim to drop the idea of overnight parking in the village lot.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Fitch directing the Mayor to sign a Network Maintenance and Support Agreement with ISD and directing the Clerk to remit $3,825.00 to ISD with the Agreement.  Motion was seconded by Trustee Maney and passed unanimously. 

Motion was made by Trustee Maney to rescind the existing capital charge rate schedule and to credit the users that have already paid a capital charge based on that schedule.  Motion was seconded by Trustee Pilgrim and passed with Mayor Maxey and Trustees Pilgrim, Fitch, and Maney voting yes and Trustee Krzyston voting no. 

The Board will be discussing a new rate structure for the water capital charge at the August 20, 2012 meeting at 7:15 p.m. 

Motion was made by Trustee Fitch to approve the change to the proposed railing at the retaining wall on Court Street, for a total cost of $8,350.00, to be constructed by J-J Fence.  Motion was seconded by Trustee Krzyston and passed with Mayor Maxey and Trustees Maney, Krzyston and Fitch voting yes and Trustee Pilgrim voting no. 

Motion was made by Trustee Fitch to have a special meeting at 5:45 p.m. on July 18, 2012.  Motion was seconded by Trustee Pilgrim and passed unanimously.  The Lamont Engineering Report on the Water Plant will be discussed. 

Motion was made by Trustee Pilgrim to accept a bid from LaFever Tree Experts for tree trimming and removal, at a cost of approximately $17,150.00.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Fitch to purchase a truck for the water department at a cost of $22,982.10.  Motion was seconded by Trustee Krzyston and passed with Mayor Maxey and Trustees Fitch and Krzyston voting yes and Trustees Maney and Pilgrim voting no. 

Motion was made by Trustee Fitch to purchase little league batting helmets with face protectors at a cost of $1131 plus shipping.  Motion was seconded by Trustee Pilgrim and passed with Mayor Maxey,  and Trustees Pilgrim, Krzyston and Fitch voting yes and Trustee Maney abstaining. 

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Krzyston and passed unanimously.  

Meeting adjourned at 10:30 p.m. 


Respectfully submitted, 

Michele C. Griffin, Clerk

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