Board of Trustee Minutes 5/21/2012

 

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 21, 2012 at 6:30 p.m. in the Village Hall Boardroom.

Present:               Mayor                   Richard Maxey
                           Trustees              Gregory Krzyston, Christopher Maney, Jeremy Fitch, Gerry Pilgrim                            

The meeting started with the Pledge of Allegiance at 6:30 p.m. 

Privilege of the floor was granted to Ed Chytalo, Virginia Hoyt, Caryl Razzler, Jim Robbins and Cyndee Pattison. 

Bill Brown of Delaware Engineering was present to give an update on the progress of Phase 3 of the Water System Improvement Project. 

Motion was made by Trustee Krzyston to authorize the Mayor to sign payment request in the amount of $186,909.18 for Merritt Construction, and upon concurrence by USDA, the Village Clerk is to issue payment.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Krzyston to issue Change Order #1 to Contract VD1-G-11 to add bid alternate work along Bridge, Depot, Division and Woolerton Streets.  This will add $356,924.50 to the contract price, resulting in a new contract price of $1,613,449.50 and will extend the contract completion date by one month, with a new completion date of 9/15/2012 (completion of base bid streets will remain 8/15/2012).  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Krzyston to proceed with test wells (one near the legion and another near the Clark gravel bank).  Motion was seconded by Trustee Fitch and passed with Mayor Maxey and Trustees Krzyston, Fitch and Pilgrim voting yes, and Trustee Maney abstaining. 

Motion was made by Trustee Fitch to approve the minutes of the April 16, 2012 regular meeting and the May 2, 2012 special meeting.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Motion was made by Trustee Fitch to approve the abstract dated May 21, 2012 in the amount of $110,659.23.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Motion was made by Trustee Fitch to approve the Bingo Inspection Report of May 4, 2012, the Police Report for April 2012, the Code Enforcement Officer’s Report dated April 12 – May 17, 2012, the HUD Report for March, 2012, the DPW Report dated May 15, 2012 and the Treasurer’s Report for April, 2012.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Motion was made b Trustee Fitch to authorize the DPW Superintendent to do the Court Street retaining wall and drainage, and Division and Elm Street storm drainage and the Delaware Avenue drainage and chip sealing.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Maney to hire Robert Sprague, Jr. as a part time summer employee at $10/hour for 20 hours per week.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Motion was made by Trustee Fitch to pay an employee medical reimbursement in the amount of $642.10.  Motion was seconded by Trustee Krzyston and passed unanimously. 

*Trustee Fitch left meeting at 8:15 p.m. 

Motion was made by Trustee Maney to renew a service contract with Williamson Law Book for the water/sewer software at a cost of $825 covering May 1, 2012 to April 30, 2012.  Motion was seconded by Trustee Krzyston and passed unanimously.  (Mayor and all Trustees voting yes, Trustee Fitch absent) 

There was some discussion about the lack of overnight parking in the village.  Clerk to check with insurance broker to see if there is a liability issue with allowing cars to be parked overnight in the village lot. 

After some discussion it was agreed to table the Agreement with Wendel for NYSERDA Flextech Assistance Services to next month’s meeting. 

Motion was made by Trustee Krzyston to pass Resolution authorizing the implementation, and funding in the first instance 100% of the federal-aid and State “Marchiselli” Program-aid eligible costs, of a transportation federal-aid project, and appropriating funds therefore and to sign the Emergency Relief Project Agreement.  Motion was seconded by Trustee Maney and passed unanimously.  (Mayor and all Trustees voting yes, Trustee Fitch absent)  Resolution reads as follows: 

Authorizing the implementation, and funding in the first instance 100% of the federal aid-eligible costs, of a of a transportation federal-aid emergency relief project, to fully fund the local share of federal-aid eligible and ineligible project costs, and appropriating funds therefore.

                WHEREAS, a Project for the Village of Delhi, for Upper Franklin Street, in the Village of Delhi, P.I.N. 9L9318, Contract D033812 (the “Project”) is eligible for funding under Title 23 U.S.   Code, as amended, for Federal emergency relief that calls for the apportionment of the costs such program to be borne at the ratio of  100% Federal funds; and

                WHEREAS, the Village of Delhi desires to advance the Project by making a commitment of 100% of the non-federal share of the costs thereof.

                NOW, THEREFORE, the Village of Delhi Board, duly convened does hereby

                RESOLVE, that the Village of Delhi Board hereby approves the  project; and it is hereby further

                RESOLVED, that the Village of Delhi Board hereby authorizes the Mayor of the Village of Delhi to pay in the first instance 100% of the federal share of the cost of construction work for the Project or portions thereof; and it is further

                RESOLVED, that the sum of $12,032.00 is hereby appropriated from the general fund and made available to cover the cost of participation in the above phase of the Project; and it is further

                RESOLVED, that in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Village of Delhi shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the New York State Department of Transportation thereof, and it is further

                RESOLVED, that the Mayor of the Village of Delhi  be and is hereby authorized to execute all necessary Agreements, certification or reimbursement requests for Federal Aid on behalf of the Village of Delhi with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of project costs and permanent funding of the local share of federal-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further

                RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project.  And it is further

                RESOLVED, this Resolution shall take effect immediately. 

Motion was made by Trustee Krzyston to authorize the Mayor to work with the Office of Employment and Training for summer employment.  Motion was seconded by Trustee Maney and passed unanimously.  (Mayor and all Trustees voting yes, Trustee Fitch absent) 

* Trustee Fitch returned to the meeting at 8:45 p.m. 

Motion was made by Trustee Fitch to approve the rental of a bouncy house and a dunking booth for the Fair on the Square on July 6, 2012.  Motion was seconded by Trustee Pilgrim and passed unanimously. 

Motion was made by Trustee Krzyston to accept the rate structure for the capital charge to be added to the quarterly water bills to pay for Phases 2 and 3 of the Water System Improvement Project.  Motion was seconded by Trustee Maney and passed with Mayor Maxey and Trustees Fitch, Krzyston and Maney voting yes and Trustee Pilgrim voting no. 

Motion was made by Trustee Krzyston to pay the insurance renewal to The McKane Group in the amount of $48,803.01.  Motion was seconded by Trustee Maney and passed unanimously. 

Motion was made by Trustee Krzyston allowing the Mayor to retain a contractor to cut grass on property designated as derelict by the DPW Superintendent and to bill the property owner accordingly.  Motion was seconded by Trustee Maney and passed unanimously. 

Trustee Pilgrim stated that he is working with the Boy Scouts to get the bandstand floor painted this summer. 

Board discussed changing chemical vendors and will be comparing prices of chemicals. 

Motion was made by Trustee Fitch to authorize the mayor to send a certified letter to the owners of 18 High Street and to hire a contractor to clean up debris on the property and charge it back to the owner.  Motion was seconded by Trustee Maney and passed unanimously. 

Motion was made by Trustee Pilgrim to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously. 

Meeting adjourned at 9:34 p.m. 


Respectfully submitted, 

Michele C. Griffin, Clerk

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