VOD Board Minutes

Board of Trustee Minutes 11/16/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, November 16, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones
Guests: Bill Brown, Glenn Nealis and Jesse Hilson (The Reporter)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

There was no public present for Privilege of the floor.

Motion was made by Trustee Fitch to approve the minutes of the October 19, 2020 regular meeting and October 29, 2020 special meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #006 dated November 16, 2020 in the amount of $291,402.73 (General fund $119,742.53, Water fund $42,376.03, Sewer fund $91,529.49, Water System Improvement fund $8,907.83, and Trust and Agency fund $28,846.85). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for October 2020, Street Report dated 11/13/20, Water Report dated 11/13/20, Sewer Report dated 11/12/20, Code Enforcement Officer’s Report for 10/16/20-11/13/20, Treasurer’s Report October 2020 and Village Clerk’s Report dated 11/16/20 including the 2 transfers totaling $80,500 to Sewer reserves ($30,500 to Sewer Equipment Reserve G231 & $50,000 to WWTP Reserve G234). Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Maney to authorize the Clerk to issue payment to S & H Mechanical in the amount of $14,400 for heater installation. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the bid from Dianich Excavating in the amount of $6,560 for the water extension on DCEC. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to open the public hearing for the Community Development Block Grant (CDBG) for Verdugo Hospitality. Motion was seconded by Trustee Fitch at 6:31 p.m. and passed unanimously. Glenn Nealis was available to discuss this application and answer any questions. There was no one present from the public for comments.

Discussion was had by the Village board regarding the request made by Glenn Nealis to release funding from the Sewer pipeline reserve.

Motion was made by Trustee Maney to release $50,000 from the Pipeline/Pumpstation Reserve account (G232) payable to Delaware County Industrial Development Agency per the request dated 11/10/2020. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing for the Community Development Block Grant (CDBG) for Verdugo Hospitality. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones approved the resolution as follows:

“AUTHORIZATION FOR THE SUBMISSION OF AN APPLICATION TO NEW YORK STATE OFFICE OF COMMUNITY RENEWAL FOR FISCAL YEAR 2020 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING

WHEREAS, the NYS Office of Community Renewal is accepting application from eligible communities for funds available through the 2020 Community Development Block Grant Small Business Assistance Program; and

WHEREAS, a request for assistance, in the form of a grant, has been received by the Village for the expansion of an existing business; and

WHEREAS, Verdugo Hospitality is proposing to invest $85,000 for a project involving interior renovations and the purchase and installation of new furniture, fixtures and equipment to expand their operations and services and will result in the creation of 2 full time and 1 part-time jobs within the Village of Delhi; and

WHEREAS, the Village of Delhi has held a public hearing to obtain citizen’s views in relation to the application for funds; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant authorize the submission of the application and related actions.

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes the Mayor of the Village of Delhi to submit an application to the NYS Office of Community Renewal and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.”

Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had by the Village board regarding the Sewer Department request to purchase a snow blade from Eklund.

Motion was made by Trustee Fitch to purchase a snow blade from Eklund at a cost of $3,158.56 for the skid steer. Motion was seconded by Trustee Maney and passed unanimously.

Trustee Jones gave an update on the Bicentennial Committee. She indicated the Village Historian has a facebook page to promote the event(s). They are moving ahead with banners using the Bicentennial log. They have planned a scavenger hunt and things are moving ahead for the planning of the January 2, 2021 kick off event.

Mayor Maxey indicated there would be a Planning Board meeting on December 1, 2020 @ 6:00 PM for a site plan for a proposed subdivision on Cherry Hill.

Discussion was had by the Village board getting online with Zoom.

Motion was made by Trustee Jones to sign Village of Delhi up for Zoom for small & medium business at a price of $199.90 per year. Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had by the Village board about the ISD quote #ISD23598 for $2,639.97 for a network server and Village Clerk workstation. The Village board decided to table this for now and Chris Maney will get in touch with Chris Ranc @ ISD.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:56 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 10/29/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, October 29, 2020 at 12:00 p.m. at the Village Hall.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones

The meeting started at 12:00 PM for the purpose of approving the below supplemental resolution.

SECOND SUPPLEMENTAL RESOLUTION DATED OCTOBER 29, 2020.

A RESOLUTION SUPPLEMENTING A BOND RESOLUTION OF THE
VILLAGE OF DELHI, DELAWARE COUNTY, DATED AND DULY ADOPTED ON AUGUST 31, 2015, AND A SUPPLEMENTAL RESOLUTION DATED AND DULY ADOPTED ON SEPTEMBER 20, 2020.

The following resolution was offered by Mayor Richard Maxey, who moved its adoption, seconded by Trustee Fitch, to wit:

WHEREAS, all conditions precedent to the financing of the capital project hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act, has been performed; and

WHEREAS, on August 31, 2015, the Board of Trustees of the Village of Delhi, Delaware County, New York (the "Village") duly adopted a bond resolution to finance the cost of creating a secondary source of water from a new well, constructing a new treatment facility, a new well pump and approximately 3,500 lineal feet of new water main pipe along Route 28, in and for said Village (the "Project"), a specific object or purpose, at a maximum estimated cost of $2,279,588.00, with up to $2,279,588.00 bonds authorized to be issued therefor (the -Bond Resolution"); and

WHEREAS, on September 20, 2020, the Board of Trustees of the Village of Delhi, Delaware County, New York (the "Village") duly adopted a resolution supplementing the Bond Resolution due to the fact that the maximum estimated cost of the Project was increased to $2,419,538.00 subsequent to adoption of the Bond Resolution; and

WHEREAS, various fees relating to the permanent financing of the Project with New York State Environmental Facilities Corporation and other related costs of issuance will further increase the maximum estimated cost of the Project to $2,424,130.00, an increase of $144,542.00 for the Project; and

WHEREAS, it is desirable to further set forth the overall sources of funding for said Project,

NOW, THEREFORE

BE IT RESOLVED by the affirmative vote of not less than a majority of the total voting strength of the Board of Trustees of the Village of Delhi, Delaware County, New York as follows:

Section 1. It is hereby determined that the maximum estimated cost of the Project, as described in the preambles hereof, is now determined to be $2,424,145.00.

Section 2. The plan of financing of said maximum estimated cost is hereby determined to be as follows:

(a) By the issuance of up to $2,279,588.00 serial bonds of the Village authorized to be issued pursuant to the provisions of the Local Finance Law by the Bond Resolution dated and duly adopted August 31, 2015, which Bond Resolution is in full force and effect and has not been replaced, revoked or rescinded as of the date hereof; and

(b) By the expenditure of up to $150,000.00 other monies hereby allocated to costs of said Project not included in the $2,279,588.00 serial bonds heretofore authorized by the Bond Resolution, and hereby appropriated therefor.

Section 3. This resolution shall take effect immediately.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 12:02 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 10/19/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, October 19, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones
Absent: Robin Hultenius
Guests: Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Glenn Nealis from Delaware County Economic Development. Glenn indicated he was interested in looking into submitting preliminary paperwork to NYS for
funding for “Hollow” on Division Street to allow the restaurant to possibly expand into the front space. The Village of Delhi would be the applicant on this paperwork with New York State. The Village Board is supportive of moving ahead with an application to help this Village business.

Privilege of the floor was granted to Michael Howard from O’Connor Hospital to address the board  regarding the 22nd Annual Holiday Parade. Michael indicated that there will be no parade this year due to Covid. The plan is that Santa and Mrs. Claus will be in front of O’Connor Hospital for a drive by on Saturday, December 5, 2020 at 11:00 AM.

Motion was made by Trustee Fitch to approve the minutes of the September 21, 2020 regular meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #005 dated October 19, 2020 in the amount of $88,756.79 (General fund $26,323.37, Water fund $14,884.60, Sewer fund $46,464.16, Joint Activity fund $860.00, and Trust and Agency fund $224.66), with an addition of $2,560 for Oneonta Fence for the Sheldon Park work on the 10/19/2020 invoice. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for September 2020, Street Report dated 10/19/20, Water Report dated 10/16/20, Sewer Report dated 10/17/20, Code Enforcement Officer’s Report for 9/18/20-10/15/20, Treasurer’s Report September 2020 and Village Clerk’s Report dated 10/19/20. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Maney to authorize the Clerk to issue payment to Vacri Construction for contract VD1-E-20 in the amount of $55,976.85. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #18 of 2020 from Town of Middletown “Resolution Authorizing the Chief Executive Officer to Sign a Contract for Shared Highway Services on behalf of the Town of Middletown. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #4 of 2020 “Resolution Authorizing the Chief Executive Officer to Sign a Contract for Shared Highway Services with Village of Delhi”. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to approve tree bid from Spratley & Son Tree Surgeons in the amount of $10,050 for removal of 5 trees and $1,980.00 for removal of 8 tree stumps. Motion was seconded by Trustee Fitch and passed unanimously. It was noted by the Village Board that the Street Superintendent must confirm clean up is done by the contractor before payment is released.

Motion was made by Trustee Maney to approve the purchase of 10 LED lights through Drogen Electric at a cost of $1,502.80 per light for a total of $15,028.00. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the resignations of part-time police officers Krista Baxter, Richard Sass and Clinton Fiaschi. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to allow the Police Department to spend up to $2,500 for renovations to the PD to build 8 new walls for the purposes of creating a female locker room and a new evidence room with funding coming from the training money. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had by the board about relief for account #A1900.

Motion was made by Trustee Maney to allow the Clerk to recalculate the September 2020 billing with a Water rate of $6.59 per unit, Sewer rate of $3.50 per unit and CAP charge will remain at $3.30 per unit for a quantity of 85 units. Motion was seconded by Trustee Jones and passed unanimously.

It was noted that the resident would have up to 6 month to pay off the prior balance and would pay no interest or penalties on this old balance as long as they make a monthly payment.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:42 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 9/21/2020

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 21, 2020 at 6:00 p.m. in the Village Hall Boardroom followed by the regular monthly meeting.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Barbara Jones and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch and seconded by Trustee Maney and passed unanimously to approve the following:

Appointments by Mayor Maxey:
Village Clerk-Treasurer Kimberly Cairns
Deputy Clerk-Treasurer Jean Yager
Village Attorney Roemer, Wallens, Gold & Mineaux, LLP
Code Enforcement Officer Thomas Little
Health Officer Regina Krzyston
Village Historian Gabrielle Pierce

Establish the official meeting time of the Village Board as the third Monday of every month,
Except that it is to be the fourth Monday in January and February, at 6:00 PM in the Village Hall
Board Room.

Designating The Reporter as the official newspaper for the Village of Delhi.

Designating the Delaware National Bank of Delhi as the official depository for the Village of
Delhi.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking,
savings and investment accounts.

Designate Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor.

Authorizing Clerk-Treasurer, Deputy Clerk-Treasurer and Mayor Richard Maxey to be the signatories
on the Small Cities Grant Account.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage
expenses as needed.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all recurring monthly bills as needed.

Directing the Clerk to advertise the names of the official newspaper and official depository, the official
meeting time of the Board of Trustees and the time of the 2021- 2022 Organizational Meeting of the
Village Board.

To accept the following assignments of Trustees to Board Committees:
DPW Committee: Trustees Hultenius, Fitch
Police Committee Trustees Fitch, Hultenius
Joint Services Committee: Trustees Maney, Jones
Codes, Buildings & Planning Committee: Trustees Jones, Maney
Finance Committee: Mayor Maxey, Deputy Mayor Maney

Privilege of the floor was granted to Michael Howard from O’Connor Hospital to address the board
regarding the 22nd Annual Holiday Parade. Michael indicated the parade would be scaled back, if it is
done. There would be no open house and no Santa. Village Board is okay with parade as outlined
by Michael.

Mark Schneider from Delaware County Electric Cooperative (DCEC) was present to give an update
on the water line and stormwater plan down on Depot Street.

Privilege of the floor was granted to Barbara O’Sullivan. She was here to complain about a Village
employee.

Board entered Executive session at 6:46 PM for the purpose to discuss the employment history of a
particular person.

Board exited Executive session at 7:03 PM and resumed regular meeting.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of August 17, 2020 and special meeting of August 25, 2020. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #004 dated September 21, 2020 in the amount of $207,410.31 (General Fund $61,053.83, Water Fund $19,498.47, Sewer Fund $51,741.22, Water System Improvement Fund $18,500.00 and Trust & Agency $56,616.79). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for August 2020, Street Report dated 9/18/20, Water Report dated 9/17/20, Sewer Report dated 9/17/20, Code Enforcement Officer’s Report for 8/13/20-9/17/20, Treasurer’s Report August 2020 and Village Clerk’s Report dated 9/21/20. Motion was seconded by Trustee Jones and passed unanimously.

The Village board had a discussion on water/sewer service out of district.

Motion was made by Trustee Hultenius to adopt written policy “Village of Delhi – Services Outside the Village Limits Policy”. Motion was seconded by Trustee Fitch and passed unanimously.

The Village board had a discussion that we need to advertise for tree bids for 5 trees (located at 8 Clinton Street, 46-48 Elm Street, 16 Elm Street and 18 Elm Street (2 trees)).

Motion was made by Trustee Hultenius to authorize the Clerk to advertise for tree bid for the 5 trees and stump removal (8 Clinton Street, 46-48 Elm Street, 16 Elm Street & 2 @ 18 Elm Street). Motion was seconded by Trustee Jones and passed unanimously.

The Village board had discussion that the industry contract expires 9/21/2021. This was for a 20 year period and we need to authorize our attorney and Lamont to move forward with renewal.

Motion was made by Trustee Hultenius to authorize our Village attorney (Roemer) and Lamont Engineering to engage and work on an updated agreement to go to both industries. Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Fitch to authorize Clerk to issue Purchase order to S&H Mechanical of Cincinnatus, NY for cost of $14,400 for installation of heating equipment. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones authorizing Supplemental Resolution dated September 21, 2020. A Resolution Supplementing a Bond Resolution of the Village of Delhi, Delaware County, Dated and Duly Adopted on August 31, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing Delaware County to have lead agency status under SEQR for the proposed three new developments for replacement of DPW Highway Facilities, consistent with Resolution 41 of 2020. (Delaware County must still comply with Village of Delhi Code Enforcement Officer/Village of Delhi zoning). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the resignation of part-time police officer Ian Sansone. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to make Brian Davis’ appointment as Sergeant permanent effective 9/21/2020 with a 12 week probation period. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve hire of Cody Tromblee and Matthew Vogel as part-time police officers at a rate of $20 per hour, pending the satisfactory completion of their background investigation and fingerprint submission. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch allow Police Department to use $700 from the building fund to erect a bank of lockers in the PD for their officers. Motion was seconded by Trustee Jones and passed unanimously.

The Village board had discussion about CL-17 mentioned in the Sewer report this month. The board is not interested in purchasing a CL-17 for $4,250 to sit on the shelf.

There will be a Joint Services meeting this week by conference call.

Sean Leddy dropped off a tablet to Village Hall – Clerk’s office so that residents can complete the Census 2020.

Trustee Jones indicated the zoning review is waiting on the housing study to move forward.

Motion was made by Trustee Hultenius to pass Resolution No. 2 of 2020 “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to adopt Resolution 3 of 2020 – Retention and Disposition Schedule for new York Local Government Records (LGS-1). Motion was seconded by Trustee Jones and passed unanimously.

Trustee Jones reported on the Bicentennial Committee. They had a Zoom meeting recently. They have lots of ideas. Discussion was had by the board that wouldn’t it be nice to do fireworks on January 2, 2021 to kick off the Bicentennial. Trustee Maney will look into fireworks.

Motion was made by Trustee Maney to move forward with the Oneonta Fence quote of $2,560 to install fence at Sheldon Park. Motion was seconded by Trustee Fitch and passed unanimously. It was noted this item would be paid out of Recreation (J Fund).

Mayor Maxey is working with an online auction to list the two items recently surplused.

Board entered Executive session at 8:46 PM for the purpose to discuss the employment history of a
particular person.

Trustee Hultenius left the meeting at 9:28 PM. She was not feeling well.

Board exited Executive session at 9:31 PM and resumed regular meeting.

Motion was made by Trustee Maney to reimburse Jerome Decker the $100 fee to renew his CDL
license. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 9:32 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 8/25/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, August 25, 2020 at 12:00 p.m. at the Village Hall.

Present: Mayor: Richard Maxey
Trustees: Jeremy Fitch and Robin Hultenius

Absent: Trustees: Christopher Maney & Barbara Jones

Guest: Jay Decker (Supervisor, Water Department Village of Delhi)

The meeting started at 12:05 PM.

Motion was made by Trustee Hultenius to approve the estimate from Vacari Construction in the amount of $8,305.50 to replace the two existing motor starters at the Prospect St. Booster Station. The starters have caused a slamming at the pumps and would be replaced with 10 HP VFD’s (variable frequency drives), which will match what we have at the two well houses. Motion was seconded by Trustee Fitch and passed unanimously.
Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 12:12 p.m.

Respectfully submitted,

Jean Yager
Deputy Clerk

Board of Trustee Minutes 8/17/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, August 17, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Robin Hultenius and Barbara Jones
Guests: Bill Brown and Glenn Nealis

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the July 20, 2020 regular meeting. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to open the public hearing- to close out the current Community Development Block Grant (CDBG) project #320CP172-18. Motion was seconded by Trustee Fitch at 6:00 p.m. and passed unanimously. Glenn Nealis took the floor to solicit comments from the public to use the funds for the housing study. There was no one present from the public for comments.

Motion was made by Trustee Jones to approve Abstract #003 dated August 17, 2020 in the amount of $109,532.90 (General Fund $12,776.46, Water Fund $12,549.64, Sewer Fund $55,394.80 and Trust & Agency $28,812.00). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for July 2020, Street Report dated 8/13/20, Water Report dated 8/13/20, Sewer Report dated 8/12/20, Code Enforcement Officer’s Report for 7/18/20-8/13/20, Treasurer’s Report revised May 2020, June 2020 and July 2020 and Village Clerk’s Report dated 8/17/20. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Hultenius to close the public hearing at 6:16 p.m. Motion was seconded by Trustee Jones and passed unanimously.

Glenn Nealis excused himself from the meeting at 6:21 p.m.

Motion was made by Trustee Hultenius authorizing the Mayor to sign the User Agreement between the Village of Delhi and the Delhi Rehabilitation and Nursing Center for Treatment and Discharge of Sanitary Sewage. Motion was seconded by Trustee Jones and passed unanimously.

Trustee Fitch reported on the Police Committee. Motion was made by Trustee Fitch to authorize payment to Creative Electronics for the Police Department to replace the cellular modem in one of the patrol cars. The cost is $850 and the money will be used from the Range Training money. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to accept the updates to existing 4 Village P.D. Policies and Procedures presented by Chief Mills last month; MV Impoundment, MV Inventories, MV Searches and Use of Force & Use of Deadly Physical Force. Motion was seconded by Trustee Jones and passed unanimously.

Trustee Hultenius reported on the DPW Committee. Dave Hornbeck would like to surplus the Ford F550 Flatbed Truck. Trustee Fitch mentioned that Mayor Maxey knows of an auction site that the Village could sell the Flatbed on, which could possibly bring in more money than surplus. Motion was made by Trustee Hultenius, seconded by Trustee Fitch and passed unanimously.

Trustee Hultenius updated the Board about an email received from Brigitte McAuliffe from EFC to determine which amortization schedule the Board wants to go with for the Water Project Bond. The Village will close on the long term loan with EFC in December 2020. The amortization is either for 20 or 30 years. The Board decided to table this until the September meeting so they can discuss the amortization schedule further.

Trustee Jones updated the Board on the Codes, Building & Planning Committee. She reported that according to NYS D.O.T. the safety study for 5 crosswalks in the Village is close to being completed.

Motion was made by Trustee Jones authorizing the Deputy Mayor to sign the Subordination Agreement allowing application #D-11 for CDBG Home Ownership Program, approved 6/20/16, to allow the property owner to refinance the mortgage with The Delaware National Bank of Delhi. Motion was seconded by Trustee Fitch and passed unanimously. Trustee Hultenius abstained from the vote.

Motion was made by Trustee Fitch to direct the Clerk to transfer $61,000 from the Sewer checking account (G200) to WWTP Reserve (G234) for fines received from the industries during the month of July 2020. Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Jones reported that the Bicentennial Committee is working on setting up a zoom meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 6:57 p.m.

Respectfully submitted,

Jean Yager
Deputy Clerk

Board of Trustee Minutes 7/20/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, July 20, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Robin Hultenius and via telephone Barbara Jones
Guests: Bill Brown, Kelly Zimmerman (Delaware Academy Superintendent), Sean Leddy and Glenn Nealis

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Sean Leddy introduced the new Delaware Academy Superintendent, Kelly Zimmerman. The Mayor welcomed the Superintendent to the community. Mrs. Zimmerman updated the Board regarding a survey the school has sent out to the parents and the District asking for suggestions and comments in regards to reopening school in the fall.

Both Sean and Kelly excused themselves from the meeting at 6:07 p.m.

Motion was made by Trustee Fitch to approve the minutes of the June 15, 2020 regular meeting. Motion was seconded by Trustee Hultenius (with noted corrections) and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #002 dated July 20, 2020 in the amount of $517,897.65 (General Fund $23,746.83, Water Fund $34,869.96, Sewer Fund $70,885.81, Water System Improvement $356,142.17 and Trust & Agency $32,252.88). Motion was seconded
by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to open the public hearing- to close out the current Community Development Block Grant (CDBG) project #320CP172-18. Motion was seconded by Trustee Hultenius at 6:12 p.m. Glenn Nealis took the floor to solicit comments from the public to use the funds for the housing study. There was no one present from the public for comments.

Motion was made by Trustee Maney to close the public hearing at 6:15 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Glenn Nealis excused himself from the meeting at 6:18 p.m.

Motion was made by Trustee Maney to open the public hearing LL #3 of 2020 – Amending Prohibited Uses under Section 300-28. Motion was seconded by Trustee Hultenius at 6:19 p.m.

Bill Brown gave project updates on the Water Project and Depot Street Well House Project.

Motion was made by Trustee Maney to approve the submitted proposal by Kinsley Power Systems in building a false bottom fuel tank to elevate the genset. This will eliminate the need for an elevated concrete platform for the generator. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the change order #1 to Vacri Construction for the elevated tank at a cost of $2,685. Contract price will increase from $59,000 to $61,685. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to declare the Plow Truck, Heating System and Water Plant Repairs Project (DASNY #21625) a Type 2 Action under SEQRA and that no further environmental review is required. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize payment to S & H Mechanical Inc. in the amount of $28,300 for work they did at the well house on Depot Street. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to authorize payment #2 to Worldwide Industries in the amount of $11,792.80, for release of retainage. This will be their final payment. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the budget modifications as follows: Motion was seconded by Trustee Jones and passed unanimously.

General (A) Fund 29 budget lines overspent $355,745.24
Water (F) Fund 9 budget lines overspent $353,891.01
Sewer (G) Fund 15 budget lines overspent $110,279.05
Recreation (J) Fund 3 budget lines overspent $ 92,033.88
Total Fund Balance $911,949.18

Motion was made by Trustee Fitch to accept the Police Report for June 2020, Street Report dated 7/16/20, Water Report dated 7/15/20, Sewer Report dated 7/16/20, Code Enforcement Officer’s Report for 6/12/20 – 717/20, and Village Clerk’s Report dated 7/20/20. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to close the public hearing – LL #3 of 2020 at 6:36 p.m. There was no one present from the public for comments. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Mayor to sign the Letter of Engagement with EFPR Group for a financial audit for fiscal year ending 5/31/20 at a cost of $16,850, pending written clarification from EFPR Group that the audit will include all accounts (including the Payroll Account).
Motion was seconded by Trustee Fitch and passed unanimously.

The Board agreed to amend LL#3 – amending Prohibited Uses under Section 300-28 to remove Warehouses from the list, keeping Commercial Warehouses. Motion was made by Trustee Maney to adopt the updated list. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Fitch reported on the Police Committee Meeting and the purposed Policies and Procedures that were presented by the Chief. The Mayor suggested the Board tables the proposed Police Policies and Procedures until the next board meeting, giving the Board time to review the policies and discuss with the Chief any questions or concerns they may have.

Motion was made by Trustee Fitch to transfer $3,768 from the Fund Balance into the Police Reserve Account from the net profits from the 2019/2020 Police Range Trainings. Motion was seconded by Trustee Hultenius and passed unanimously. The Board made a suggestion that we create a separate line in the budget for the Range to show income and expenses for Police Trainings.

Motion was made by Trustee Fitch to use part of the $1,500 Donation money given to the Police Dept, for the Police Range, to move forward with the insulation purchase from Curtis Lumber for $892.95 to be used for the Police Range Building. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to authorize payment to Lombardi & Assoc., LLC. in the amount of $2,514 to purchase 2 Point Blank Vests and 1 Point Blank Body Armor for the police. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adopt the Procurement Policy with 1 correction. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to enter executive session at 7:56 p.m. to discuss negotiations. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown left the meeting at 7:56 p.m.

Motion was made by Trustee Jones to exit executive session at 8:38 p.m. Motion was seconded by Trustee Maney and passed unanimously.

Open session resumed at 8:39 p.m.

Motion was made by Trustee Maney to authorize the Mayor to talk to Brad Demarest at Saputo regarding their existing fine. If fine is paid within 30 days, the Village will commence work on excavating the old trickle filter area. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:43 p.m.

Respectfully submitted,

Jean Yager
Deputy Clerk

Board of Trustee Minutes 6/15/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, June 15, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones
Guest: Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Maney to approve the minutes of the May 18, 2020 regular meeting (with noted corrections), June 9, 2020 special meeting noting that Jerome Decker was also in attendance, and June 11, 2020 bid opening (noting that the meeting was on Thursday not Tuesday). Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #013 dated June 15, 2020 in the amount of $67,433.47 (General fund $19,631.34, Water fund $3,180.60, Sewer fund $37,750.22, and Trust and Agency fund $6,871.31) and Abstract #001 dated June 15, 2020 in the amount of $76,121.60 (General fund $67,596.10, Water fund $668.04 and Sewer fund $7,857.46). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve a payment of $5,776.80 to Civil & Environmental Engineering, Landscape Architecture, and Land Surveying, PLLC for invoice #255762 to draw down the full amount of the housing study grant. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to accept (reports only no purchase or hiring is approved) Police Report for May 2020, Street Report dated 6/12/20, Water Report dated 6/11/20, Sewer Report dated 6/11/20, Code Enforcement Officer’s Report for 5/21/20 – 6/11/20, Treasurer’s Reports for April and May 2020, and Clerk’s Report dated 6/15/20. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown gave project updates on the Water Project and the Depot Street Wellhouse project.

Motion was made by Trustee Maney to award the work of the Water Plant Generator, Contract VD1-E-20 Electrical to Vacri Construction of Binghamton, NY for the base bid price of $59,000. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to execute the necessary paperwork for contract initiation and completion of the work by Vacri Construction. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to surplus old generator at the Depot Street Wellhouse. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #2 of 2020 “Depot Street Water Treatment Facility Generator Replacement Project – SEQR Type II Classification”. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #1 of 2020 “Joint Sales of Tax-Acquired Properties by Village of Delhi and County of Delaware.” Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney directing the Mayor to sign the “Stipulation, bearing Index #2019-1011 for the Foreclosure of Tax Liens.” Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor to sign the ISD Network Maintenance and Support Agreement and return the agreement with a payment of $3,825.00 for 50 hours of support. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to revise billing for water account #C6528 using water rate of $6.28/unit and CAP charge of $3.05/unit. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to allow resident to pay 50% of the 3/1/2020 bill for Water Accts #A0880 and A0900 with the complete account balance being paid by 7/31/2020. Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Hultenius to appoint summer recreation directors as follows: Eileen Kline – tennis, Jerry Cheshire – basketball and Deanna Maney – little league. Motion was seconded by Trustee Fitch. Trustees Fitch, Hultenius and Jones along with Mayor Maxey voted – YES with Trustee Maney abstaining from vote. Motion carried.


Discussion was had about updating the Procurement Policy with limit of $35,000 on Public Works Contracts, replacing $30,000 as the high end of requiring written quote or request for proposal. There were additional questions and it was decided that we would table this item, send to our attorney for review, and bring it back next month for approval.

Motion was made by Trustee Jones to approve Employee Health Care Reimbursement Policy and Procedures. Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey has received the final draft of the Teamsters’ contract. He will review and sign as was previously authorized by the board.

Mayor Maxey indicated to the board that our skunk catcher (Allen Alwine) has indicated his new rate is $35.00 per critter.

Mayor Maxey indicated that Executive Order 202.32 allows the local government to waive the penalty for 21 days on our Village taxes.

Motion was made by Trustee Hultenius to waive the 5% penalty for 21 days as a result of Executive Order 202.32. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had by the board regarding a public hearing on March 18, 2019, at which time the board approved Local Law #1 of 2019, which read as follows: “An amendment to Local Law titled Section 300-28 Prohibited Uses.” This local law was never filed and thus our codes were never updated. Mayor Maxey has had discussion with the Planning Board and Zoning Board of Appeals and they do not have any problem with the Village board updating Section 300-28 Prohibited Uses as there are additional items that should be removed from the prohibited businesses. The board decided to hold another public hearing to allow public to comment.

Motion was made by Trustee Hultenius to schedule a public hearing on July 20, 2020 at 6:15 PM for Local Law #3 of 2020, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses.” Motion was seconded by Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:49 pm.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 6/9/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, June 9, 2020 at 12:00 p.m. at the Village Hall.

Present: Mayor: Richard Maxey
Trustees: Jeremy Fitch and Robin Hultenius

Absent: Trustees: Christopher Maney & Barbara Jones

Guest: Bill Brown; Jerome Decker and Rosie Cunningham, The Reporter

The meeting started at 12:03 PM.

Bill Brown reached out to four contractors to get quotes to do excavating of the ground at well house #1, remove piping, and replace the fill. Bill received quotes from three contractors and was available to answer any questions the board might have.

The quotes were as follows:
S & H Mechanical, Inc. $28,300.00
Vacri Construction Corporation $34,948.00
TAM Enterprises, Inc. $38,862.00

Motion was made by Trustee Hultenius to award the bid to S & H Mechanical, Inc. at their bid of $28,300. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 12:15 PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 5/18/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 18, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones
Guest: Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the March 16, 2020 budget meeting, with correction “Clerk made mention that we need to increase the Village Clerk budget to accommodate for health insurance buyout for an employee. Board mentioned that would be paid out based on single person health insurance plan.” March 16, 2020 regular meeting, with correction “Motion was made by Trustee Hultenius to approve payments for Roemer – invoice #50285 for $1,026.00 so we can submit through EFC for funding. Motion was seconded by Trustee Maney and passed unanimously.”, April 6, 2020 special meeting, with correction “Motion was made by Trustee Fitch to hire Kathryn Mitchell as a part-time police officer to allow her to attend the Little Falls Policy Academy. Motion was seconded by Trustee Hultenius and passed unanimously.”, April 20, 2020 special meeting, with correction “Trustee Hultenius updated the board on the housing study – she said we have received 200+ surveys back. We received an extension on the contract time extending the deadline to 6/30/2020”, and May 4, 2020 special meeting, with correction “Motion was made by Trustee Hultenius to issue a retro check to Justin Mohr, due to previous payment at an incorrect rate of pay, through payroll in the amount of $2,974.25 for retro 9/6/2019-4/16/2020. Motion was seconded by Trustee Jones and passed unanimously.” Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #12 dated May 18, 2020 in the amount of $140,493.46 with the addition of voucher for Clean Waters in the amount of $3,520.70, total $144,014.16 (General fund $27,407.70, Water fund $2,988.57, Sewer fund $48,610.70, Water System Improvement fund $4,695.95 and Trust and Agency fund $60,311.24). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to accept (reports only no purchase or hiring is approved) Police Report for March and April 2020, Street Report dated 4/16/20 and 5/13/20, Water Report dated 4/15/20 and 5/15/20, Sewer Report dated 4/16/20 and 5/14/20, Code Enforcement Officer’s Report for 3/14/20 – 5/18/20, Treasurer’s Report for February and March 2020 and Clerk’s Report dated 5/18/20. Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown gave a project updates on the Village Well.

Motion was made by Trustee Maney to allow Bill Brown to: 1) seek pricing for Well house #1, 2) remove generator, and 3) install a plug for the temporary generator. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve purchase of 3” Neptune Fire Hydrant meter as quoted by Ti-Sales in the amount of $1,357.15. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve the proposal from Place Electrical Contracting per their quote dated 2/10/2020 in the amount of $12,500. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to allow Mayor Maxey to sign the Annual Software Support contract with Williamson Law Book Company for Water/Sewer software and directing the clerk to remit payment for said contract in the amount of $983.00, with the cost being split between the water and sewer funds. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had by the board members whether to cancel summer recreation this year and whether we pay the recreation directors.

Motion was made by Trustee Hultenius to cancel summer recreation this year because of Covid-19. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to pay the Little League Manager $1,500; Tennis Instructor $1,100 and Basketball Coordinator $1,300, what was budgeted this year. Motion was seconded by Trustee Hultenius. Trustee Hultenius, Trustee Fitch and Mayor Maxey voted in favor. Trustee Jones voted against and Trustee Maney abstained from voting. Motion carried.

Discussion was had by the board members about an unwritten standard operating procedure we have followed since February 2017 for Residential broken water line.

Motion was made by Trustee Hultenius to revise the Residential Broken Water Line Policy effective 5/18/2020. Motion was seconded by Fitch and passed unanimously.

Discussion was had by the board members about Repayment for Cellular Telephone Plan Utilized for Village Business Policy.

Motion was made by Trustee Maney to adopt the Repayment for Cellular Telephone Plan Utilized for Village Business Policy. Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Jones reported that Bicentennial Committee is on hold for now.

Trustee Hultenius indicated they would be having a Housing Study meeting next week.

Motion was made by Trustee Jones to accept the Draft Financial Statements for year ending 2019 issued by EFPR Group, LLP. Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey reported that AIM funding in the amount of $29,190.00 has been received and deposited for this year.

Discussion was had by the board about what should be done with fines that have been billed and received from the industries in the sewer budget.

Motion was made by Trustee Maney to move the existing fines received to the WWTP reserve. Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had by the board that we should be transferring the excess money budgeted for water meters to the I & I Reserve

Motion was made by Trustee Maney to transfer excess funds from G8120.462 account to I & I Reserve before we close 2019/2020 budget year. Motion was seconded by Trustee Fitch and passed unanimously.

Mayor Maxey reported to the board that he has directed Tom Little, Code Officer, to make upgrades to Village Hall in the Police Department and Clerk’s Office prior to re-opening from Covid-19.

Discussion was had by the board about relief for account #B3290. The board directed the Clerk to send notice to the resident and indicate they are agreeable to her payment of $50 per month to clear the balance of $431.76, with no interest or penalties to be charged on the old balance but she must stay current on any new billings.

Discussion was had by the board about outside dining for the eating establishments in the Village who has been affected by Covid-19 to help them out.

Motion was made by Trustee Maney to waive the fee for the Sidewalk Café Permit during the Summer 2020 season. Motion was seconded by Trustee Jones and passed unanimously.

Nothing is changing with the Sidewalk Café Permit. An applicant still needs to complete paperwork and work with Tom Little, Code Officer for approval. The only thing different this year will be the board decided fees will be waived in light of COVID-19.

Motion was made by Trustee Hultenius to approve raises for Clerk-Treasurer $25.75/hr, Deputy Clerk-Treasurer $23.03/hr, Assistant Clerk $16.40/hr, Code Enforcement Officer $23.50/hr and Police Chief $35.47/hr effective 6/1/2020. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to pay Gabrielle Pierce, Historian the annual budgeted amount of $1,000. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 9:39 pm.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 5/04/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 4, 2020 at 6:15 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Robin Hultenius and Barbara Jones

Phoned In: Mayor Richard Maxey

Guest: Will Outsen

The meeting started at 6:15 PM with the Pledge of Allegiance.

Motion was made by Trustee Fitch to open the Public hearing on proposed Local Law #1 – “Tax Cap Override” at 6:15 PM. Motion was seconded by Trustee Hultenius and passed unanimously.

Will Outsen asked if they were passing tax cap override because they were intending to raise taxes in excess of 2%. The board indicated that this was a precautionary thing we do each year to avoid problem with going over the limited amount because of the calculation process.

Will Outsen asked some questions on the General Fund budget.

Bill Brown gave an update on the Water Project and the Depot Street Wellhouse.

Motion was made by Trustee Hultenius to approve change order #1 to Contract VD1-G-17 General with Merritt Construction, Inc., in amount of $263,310.08. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve payment application #9 – Final from Merritt Construction, in amount of $355,116.17, and authorize submission of EFC draw documentation. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor or Deputy Mayor to sign grant agreement with NYSDEC for Climate Smart Community grant (signature is digital). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize the Mayor to sign professional services agreement with Delaware Engineering in the amount of $27,000 for water plant upgrades. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to authorize Clerk to advertise for bids for replacement of generator. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing on proposed Local Law #1 – “Tax Cap Override” at 6:31 PM. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adopt Local Law #1 “Tax Cap Override”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to open the Public hearing at 6:31 PM for the proposed 2020-2021 Village of Delhi Budget. Motion was seconded by Hultenius and passed unanimously.

Motion was made by Trustee Fitch to increase CAP charge to $0.35 effective 6/1/2020. Motion was seconded by Trustee Hultenius. Trustee Fitch, Trustee Hultenius and Mayor Maxey voted in favor and Trustee Maney and Trustee Jones voted against. Motion carried.

Motion was made by Trustee Fitch to correct Justin Mohr’s rate of pay to $23.00 per hour back to his full-time hire date of 9/6/2019. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to issue a retro check to Justin Mohr, due to previous payment at an incorrect rate of pay, through payroll in the amount of $2,974.25 for retro 9/6/2019 – 4/16/2020. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius that the timber money ($89,888.40 received from Northeast Timber Services) should go toward the wellhouse repair and upgrade. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney for a 0% tax increase in the 2020-2021 budget. Motion was seconded by Trustee Jones. Board took a 5 minute break at 8:06 PM and resumed at 8:11 PM. Trustee Maney and Trustee Jones voted in favor and Trustee Hultenius, Trustee Fitch and Mayor Maxey voted against. Motion defeated.

Motion was made by Trustee Maney to revise the CAP charge back to the originally proposed $0.25 effective 6/1/2020. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adopt the 2020-2021 Village Budget with a 0.5% increase to taxes. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing the Clerk to move forward with Delaware National Bank ACH agreement paperwork for direct deposit. Motion was seconded by Trustee Jones. Trustee Fitch, Trustee Jones, Trustee Maney and Mayor Maxey voted in favor. Trustee Hultenius abstained from the vote. Motioned carried.

Motion was made by Trustee Hultenius to pay crossing guards retroactively for hours they would have been scheduled to work but haven’t been paid for because of the Coronavirus. Motion was seconded by Trustee Maney. Trustee Hultenius, Trustee Maney, Trustee Jones and Mayor Maxey voted in favor. Trustee Fitch abstained from the vote. Motion carried.

Discussion was had by the board that we need to discuss how we are to handle Summer Recreation directors at the 5/18/2020 meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Mayor Maxey and passed unanimously.

Meeting adjourned at 8:29PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 4/20/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 20, 2020 at 6:00 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Robin Hultenius and Barbara Jones

Phoned In: Mayor Richard Maxey

The meeting started at 6:00 PM with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve Abstract #11 dated April 20, 2020 in the amount of $134,18.50 (General fund $40,692.78, Water fund $17,817.52, Sewer fund $43,789.04 and Trust and Agency $32,519.16). Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Hultenius updated the board on the housing study – she said we have received 200+ surveys back. We received an extension on the contract time extending the deadline to 6/30/2020. Two – three weeks we will be having a work session. Three – four weeks later, we will have the final (public) meeting.

Motion was made by Trustee Fitch to authorize Deputy Mayor Maney to sign the closeout paperwork for The Shire CDBG grant. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 6:31PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 4/06/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 6, 2020 at 6:00 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch and Robin Hultenius

Absent: Mayor Richard Maxey & Trustee Barbara Jones

The meeting started at 6:00 PM with the Pledge of Allegiance.

Motion was made by Trustee Fitch to award the timber bid to Greene Lumber Company at their bid of $107,010.00 and authorize Mayor Maxey and Deputy Mayor Maney to sign the agreement and addendum to timber contract. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to cancel the 4/20/2020 regular board meeting and reschedule 5/4/2020. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to schedule a Public Hearing on 5/4/2020 at 6:15 PM for the Tax Levy Limit Override. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to schedule a Public Hearing on 5/4/2020 at 6:00 PM for the Preliminary budget. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to hire Kathryn Mitchell as a part-time police officer to allow her to attend the Little Falls Police Academy. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 6:45 PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes Budget 3/16/2020

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, March 16, 2020 at 5:30 p.m. in the Village Hall Boardroom.

Future budget workshops:
April 6, 2020 6:00 PM updated preliminary budget

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, and Robin Hultenius
Absent: Trustee Barbara Jones

The meeting started at 5:35 p.m.

The Board mentioned the CAP charge is currently $3.05/unit. The proposed CAP charge effective 6/1/2020 would be $3.30/unit (an increase of $0.25/unit)

There was a preliminary discussion by the board to raise taxes. We should schedule a public hearing for the 4/6/2020 for Local Law #1 “Tax Cap Override”. We will need to rescind the Tax Cap Override if we do not exceed the tax cap.

The board also had a discussion that the raises previously discussed for the Mayor and trustees should be removed from the 2020-2021 budget.

Clerk made mention that we need to increase the Village Clerk budget to accommodate for health insurance buyout for an employee. Board mentioned that would be paid out based on single person health insurance plan.

Motion was made by Trustee Hultenius to close the budget meeting. Motion was seconded by Trustee Maney. Meeting adjourned at 6:50 pm.

Respectfully submitted,

Kimberly Cairns
Clerk-Treasurer

Board of Trustee Minutes 3/16/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, March 16, 2020 at 6:30 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, and Robin Hultenius
Absent: Trustee: Barbara Jones

The meeting started at 6:50 p.m. with the Pledge of Allegiance.

Reminder – Village Elections – Wednesday, March 18, 2020 noon – 9:00 PM.

Motion was made by Trustee Hultenius to approve the minutes of the February 24, 2020 budget meeting, February 24, 2020 regular meeting and March 5, 2020 special meeting. Motion was seconded by Trustee Fitch and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #10 dated March 16, 2020 in the amount of $184,654.12 (General fund $49,730.16, Water fund $63,128.16, Sewer fund $41,496.11 and Trust and Agency $30,299.69). Motion was seconded by Trustee Fitch and passed unanimously.

The board reviewed the Abstract Summary, which identified the budgets overspent:
General - 8 accounts totaling $234,890.29
Water - 1 accounts totaling $91,222.21
Sewer - 3 accounts totaling $2,623.55

Motion was made by Trustee Maney to accept (reports only no purchase or hiring is approved) Police Report for February 2020, Street Report dated 3/13/20, Water Report dated 3/12/20, Sewer Report dated 3/13/20, Code Enforcement Officer’s Report for 2/13/20 – 3/13/20, and Clerk’s Report dated 3/16/20. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve payments for Roemer – invoice #50285 for $1,026.00 so we can submit through EFC for funding. Motion was seconded by Trustee Maney and passed unanimously.

Police committee indicated that Chief Mills is trying to get an update on the livescan.

Motion was made by Trustee Hultenius to surplus old sewer jetter. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Maney gave an update on the Flood Commission meeting

Bicentennial Committee is scheduled for Wednesday, March 18, 2020 at 7:00 PM.

Motion was made by Trustee Maney to approve the “Animals in Village Buildings Policy” with changes as noted on page 3 delete “ classroom” and punctuation that were not removed. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the Health Care Reimbursement “ form with the two corrections for typos. Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey reported that the Northeast Timber Services bids are due to Village Hall on Friday 3/20/2020 by 12:00 PM.

Motion was made by Trustee Fitch to schedule public hearing for Local Law 1 of 2020 “Tax Cap override” on April 6, 2020 at 6:15 PM. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to schedule public hearing for the proposed 2020-2021 Village of Delhi budget on April 20, 2020 at 6:15 PM. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to enter into executive session at 8:20 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:48 pm.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 3/05/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, March 5, 2020 at 5:10 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch and Robin Hultenius

Absent: Mayor Richard Maxey & Trustee Barbara Jones

The meeting started at 5:10 p.m.

Motion was made by Trustee Hultenius to approve payment to Harkins Mechanicals in the amount of $49,771.14 for two invoices that were tabled at the 1/27/20 meeting. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize Jerome Decker to move ahead with scheduling work with Sewer Specialties for I & I work. Motion was seconded by Trustee Hultenius and passed unanimously. Funding for the housing study is being paid by a state grant from the Delaware County IDA.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 5:15 p.m.

Respectfully submitted,


Jean Yager
Deputy Clerk

Board of Trustee Minutes Budget 2/04/2020

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 4, 2020 at 5:30 p.m. in the Village Hall Boardroom.

Present:  Deputy Mayor: Christopher Maney

Trustees:    Jeremy Fitch, Robin Hultenius and Barbara Jones

Sr. Wastewater Treatment Operator David Hornbeck

Stacey Eggers, Red Door Consulting

Absent: Richard Maxey, Mayor

The meeting started at 5:30 p.m.

Board reviewed sewer department budget with David Hornbeck and Stacey Eggers. There is an equipment wish list totaling 71,000 incorporated.

There is also a list of items to be completed before June 2020.

Motion was made by Trustee Fitch to purchase VFD blowers at a cost of $27,600 from Avanti. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to purchase muffin monster/auger system at a cost of $57,376.79 from JWC for J.P. Jaeger. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to purchase blower & motor for aeration room at a cost of $17,000 from USA Bluebook. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to purchase the jetter at a cost of $17,231.99 from Camspray. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve moving forward with security system as quoted by DTC at a cost of $1,617.97 as quoted by DTC for the system and clarifying whether $686.50 quoted item is necessary. Motion was seconded by Trustee Jones and passed unanimously.

Stacey Eggers asked the board if they would like her to check with NYC to see about funding 10% of the budget in the form of contingency (G1990.400). She will look into and let the board know what she finds.

Motion was made by Trustee Jones that David Hornbeck should contact Bob Bunker for an interview and bring him on as an intern at WWTP if he feels like he would be a good fit. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch for Stacey to move forward with getting Sewer budget to NYC based on adjustments discussed for a total budget of $1,243,586.84 . Motion was seconded by Trustee Jones and passed unanimously.

Sewer budget discussion was done at 7:16 PM and we moved on to discussion on the General Fund budget as noted:

A1325                        $90,600.00

A1410                        $88,000.00

A1420                        $26,400.00

A1450                        $     700.00

A1620                        $28,300.00    only change was to A1620.420 from $4,000 to $7,000

A19                             $68,000.00

A3510                        $ 1,500.00

A4010                        $     500.00

A7510                        $ 1,500.00

Meeting adjourned at 7:42 pm.

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes Budget 1/27/2020

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, January 27, 2020 at 5:30 p.m. in the Village Hall Boardroom.

Future budget workshops:

February 4, 2020      5:30 PM – 6:30 PM 
Sewer – Dave Hornbeck & Stacey Eggers (Red Door)
Clerk & Buildings – Kim

February 24, 2020   5:30 PM – 6:30 PM 
Police – Michael Mills
Water – Jay Decker
Street – Michael Brown

Present:       Deputy Mayor:   Christopher Maney

Trustees:      Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:          Richard Maxey, Mayor

The meeting started at 5:30 p.m.

Board reviewed proposed Zoning budget given by To Little, Code Officer. It was noted there is an increase in the telephone line item based on current billing.

Board reviewed proposed Joint Activities budget  It was noted that there should be no changes to the budget except with regard to Contractual SUNY line item would be decreased from $7,500 to $1,500 in case there are any expenses for fields, etc. for our summer recreation.

The Board discussed designating $2,500 for the Bicentennial under a separate line under the Historian budget in the General Fund.

Meeting adjourned at 6:30 pm.

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes 1/27/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 27, 2020 at 6:30 p.m. in the Village Hall Boardroom.

Present:       Deputy Mayor: Christopher Maney

Trustees:  Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:          Richard Maxey, Mayor

Guests:          Joannie Bedient, Bill Brown

The meeting started at 6:30 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the December 16, 2019 regular meeting. Motion was seconded by Trustee Hultenius and minutes were passed unanimously.

Motion was made by Trustee Jones to approve Abstract #8 dated January 27, 2020 in the amount of $370,883.08 (General fund $134,790.88, Water fund $38,242.36, Sewer fund $133,556.34 and Trust and Agency $64,293.50). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept (reports only no purchase or hiring is approved) Police Report for December 2019, Street Report dated 1/24/20, Water Report dated 1/23/20, Sewer Report dated 1/23/20, Code Enforcement Officer’s Report for 12/14/19 – 1/24/20, Treasurer’s Report for November & December 2019 and Clerk’s Report dated 1/27/20. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown gave an update on the screen @ Delhi Nursing & Rehabilitation. Budget is $51,747 with a local match of $1,747 (which will be billed to the Nursing Home).

Bill Brown also gave an update on Depot Street. The piping has been repaired and new control panel was installed.

Motion was made by Trustee Fitch to approve payment of $13,539.26 to Vacri Construction for their invoice dated 12/20/19 for Depot Street. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution to identify the wastewater screen to be identified as a Type 2 Action under SEQRA and that no further environmental review is required. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution to identify a local match in the amount of $1,747 to be source from Village reserves for the wastewater screen. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorizing Deputy Mayor Christopher Maney to sign DASNY grant paperwork supplied by Bill Brown. Motion was seconded by Trustee Hultenius and passed unanimously.

DPW Committee tabled decision regarding intern and grinder until they get some answers from Dave Hornbeck at the budget meeting on 2/4/20.

Board also tabled purchase of new sewer jetter until we figure out where in the budget this will be paid from.

Trustee Jones updated the board on the US Census. Trustee Jones indicated that Rebecca Broder is interested to come in for our February meeting to speak to the board about the US Census. Board indicated she could come February 24, 2020 and we will place her on the agenda for 6:45 PM.

Trustee Jones also mentioned the Delhi Chamber has a social / mixer on Friday 1/31/2020 5:30 PM at Bluestone. Barb Jones also felt the Village of Delhi should join the Delhi Chamber for $25.

Motion was made by Trustee Jones authorizing the Clerk to complete an application for the Village of Delhi to be a municipal member of the Delhi Chamber and submit with fee of $25. Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Jones brought a preliminary draft of the Bicentennial calendar for the 2021 events from their 1/15/20 meeting along with a preliminary budget but these are really rough draft at this point.

Motion was made by Trustee Fitch to adopt Resolution #1 of 2020 – Standard Work Day Resolution for Employees (RS 2418) for Clerk-Treasurer, Deputy Clerk-Treasurer and Assistant Clerk. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius adopting a resolution authorizing Deputy Mayor Christopher Maney to sign paperwork to move forward with CWC project regarding Riverwalk contract. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorize the Deputy Mayor Christopher Maney to sign paperwork that Sean Leddy is working on o get reimbursement for Riverwalk for Delaware Bulldozing and Michael Haas. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Deputy Mayor Christopher Maney to sign Decker easement paperwork pertaining to Riverwalk project. Motion was seconded by Trustee Fitch and passed unanimously.

The “Employee Medical Reimbursement Policy” is tabled. Trustee Jones will work with Amber to update the policy and bring back for discussion at the February meeting.

Motion was made by Trustee Fitch to appoint Ruth Vredenburg and Suzanne MacDonald as election inspectors for the March 18, 2020 Village Elections. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Deputy Mayor to sign Payroll Software Support Contract and Account Software Support Contract with Williamson Law Book Company and directing the Clerk to remit payment in the amount of $864.00 for each.

Motion was made by Trustee Hultenius authorizing the Deputy Mayor to sign the 2020 Town Planning Advisory Service contract and directing the Clerk to remit the $3,500 fee for the same. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch directing Deputy Mayor Maney to sign “Notification of Appointment of Registrar of Vital Statistics”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve The Greater Delhi Area Chamber of Commerce to hold the 10th Annual Delhi St. Patrick’s Day Parade and Square activities on Saturday, March 21, 2010 and allowing the event to be covered under the Village’s insurance. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 8:02 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Jones and passed unanimously.

Open session resumed at 8:40 pm.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 8:41 pm.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 12/16/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, December 16, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:  Richard Maxey

Trustees:  Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

Guests:  Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the November 18, 2019 regular meeting and December 3, 2019 special meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 dated December 16, 2019 in the amount of $139,598.91 and additional of $112.00 to Delhi Postmaster for annual box rental, $6,850.00 to Spratley & Son Tree Surgeons (only after they finish cleanup of recent tree removals), $60.00 to NYCOM for Election training, $50.00 to Broome County Sheriff’s Law Enforcement Academy for Supervision training for Brian Davis, $230.76 to Schmidt’s Wholesale relating to water main and $305.88 to David Curley for health insurance reimbursement for a total of $147,207.55 (General fund $58,281.15, Water fund $20,946.50, and Sewer fund $67,979.90). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to accept (reports only no purchase or hiring is approved) the Bingo Inspection Report dated 12/4/19, Police Report for November 2019, Street Report dated 12/11/19, Water Report dated 12/10/19, Sewer Report dated 12/12/19, Code Enforcement Officer’s Report for 11/14/19 - 12/12/19, Treasurer’s Report for August, September & October 2019 and Clerk’s Report dated 12/16/19. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to open the public hearing for Fair Housing Plan and Civil Right Plan at 6:17 pm. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates to the Board on the Water Project and the status of the Lighting District. Bill reported that General Controls has a few punch list items left to complete but the new well is up and running. Bill has communicated with Benjamin Heffley @ Roemer but indicated that the lighting district in a village must be funded under the General fund.

Public hearing for Fair Housing Plan and Civil Right Plan was closed at 6:52 pm.

Motion was made by Trustee Maney to adopt Title VI Policy Statement along with the Complaint Form. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to adopt Americans with Disabilities Act (ADA) Policy. Motion was seconded by Trustee Jones and passed unanimously.

The Police Committee reported that there is no update on the order for the Live Scan equipment ordered by Chief Mills. Discussion was had by the Board that striping the three (3) parking spaces behind Delhi Auto & Truck (NAPA) on Orchard Street has created a challenging situation. We may need to look at changing our Village law.

Motion was made by Trustee Fitch to hire Kathryn Mitchell through OET with a start date of 1/3/2020 as a Police Clerk intern. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to purchase the compressor for $17,395.00 per Ingersoll Rand quote. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius directing Mayor Maxey to sign the Teamsters Contract for 6/1/2020-5/31/2023 after amending the wording in section 8.03 that scheduling changes to the operating schedule should be upon approval by the Village Board. Wording in the Teamster contract should update “superintendent” to “supervisor” throughout the contract. Motion was seconded by Trustee Maney and passed unanimously.

The Village received a request from Faiga Brussel asking for relief on her water bill for 53 Main Street because of toilets leaking. Mayor Maxey indicated they have given relief to residents in the case of a break but only if confirmation is made by our Water Department. The board denied the relief for her rate but will allow Clerk’s office to remove the penalty of $182.85.

Trustee Jones reported that Joint Services committee will be working with ARC clients to shovel the ice rink during the winter season. She also gave an update on the census and Delaware County Complete Streets Committee.

Trustee Maney reported that the Housing Study had a meeting last Monday (12/9/19) to discuss future meetings to interview local stakeholders (hospital, school, etc.) regarding needs in the community. There will be a community meeting and surveys to allow everyone who wishes to participate.

Motion was made by Trustee Maney to add the following “Geothermal and any other alternative heat and or electrical services” to line #10 of the Building Permit Fee Schedule at a rate of $50. Motion was seconded by Trustee Hultenius and passed unanimously.

The Bicentennial Committee was scheduled to have a meeting this Wednesday but that will be cancelled and rescheduled. The committee was going to do a logo contest but decided against that but Julian Peploe from Stone & Sawyer has generously offered to design a logo.

Motion was made by Trustee Hultenius to pass Resolution #4 of 2019 “ renaming B. Scott Clark Drive”.   Motion was seconded by Trustee Jones and votes were as follow: Mayor Maxey – Yes, Trustee Maney – abstain, Trustee Fitch – Yes, Trustee Jones – Yes and Trustee Hultenius – Yes. Resolution reads as follows:

In recognition of the generous contributions made by B. Scott Clark toward improving the lives of the citizens of the Village of Delhi and for many years of service to the community.

WHEREAS, the Village of Delhi hereby renames the road leading to Hoyt Park “B. Scott Clark Drive”.

THEREFORE, BE IT RESOLVED, that the Village of Delhi hereby authorizes renaming the road at the entrance to the Village parking lot as “B. Scott Clark Drive”.

The Village Board decided we should add “Old Business” to our monthly agenda to be sure we have an update on these items from previous months that required follow up.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 12/03/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, December 3, 2019 at 12:00 p.m. at the Village Hall.

Present:       Mayor: Richard Maxey

Trustees: Christopher Maney and Jeremy Fitch                              

Absent:          Trustee Robin Hultenius & Trustee Barbara Jones

The meeting started at 12:10 p.m.

Motion was made by Trustee Fitch to appoint Travis Johnson as the new employee for the Waste Water Treatment Plant- pending drug testing. Motion was seconded by Deputy Mayor Maney and passed unanimously.

Motion was made by Deputy Mayor Maney to authorize Mayor Maxey sign the agreement with Civil & Environmental Engineering, Landscape, Architects, and Land Surveying PLLC, for the purpose of the housing study. Motion was seconded by Trustee Fitch and passed unanimously. Funding for the housing study is being paid by a state grant from the Delaware County IDA.

Motion was made by Deputy Mayor Maney to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 12:14 p.m.

Respectfully submitted,

Jean Yager

Deputy Clerk

Board of Trustee Minutes 11/18/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, November 18, 2019 at 6:00 PM in the Village Hall Boardroom.

Present: Deputy Mayor:         Christopher Maney

Trustees:   Jeremy Fitch, and Barbara Jones

Absent:  Mayor Richard Maxey and Trustee Robin Hultenius 

Guests:  Bill Brown, Rosie Cunningham, James Fernandez (Buena Vista Inn), Joannie Bedient (DTC) and Cindi Cobbe

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to James Fernandez, new owner of Buena Vista Inn regarding a high water bill. Board decided relief was not in order. New owner should look to the prior owner to figure out who owes what. Attorneys should have contacted the Village to schedule a final water read for closing and this was not done. It was decided that Jay Decker, Water Supervisor, will stop by the Buena Vista to show Mr. Fernandez how to read the meter and explain the set up to him.

Motion was made by Trustee Jones to approve the minutes of the October 21, 2019 regular meeting. Motion was seconded by Trustee Fitch and minutes were passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #6 dated November 18, 2019 in the amount of $344,602.98 (General fund $17,636.41, Water fund $243,442.54, Sewer fund $70,207.94, and Water System Improvement $13,316.09). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for October 2019, Street Report dated 11/15/19, Water Report dated 11/15/19, Sewer Report dated 11/14/19, Code Enforcement Officer’s Report for 10/18/19- 11/14/19 and Treasurer’s Report for June & July 2019. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates to the Board on Water Project, Sheldon Drive Water Tank, Depot Street Water Treatment Plant, and Water Plant Generator projects.

Bill Brown is working with the Village Attorney regarding the possible development of a lighting district. Deputy Mayor Maney tabled the discussion, pending additional information from the attorneys.

Discussion was had regarding the WWTP Operator trainee and board tabled for further discussion with Mayor and Dave Hornbeck before making the appointment.

Motion was made by Trustee Jones to award tree bid to Spratley for $6,850 for 5 Trees to be removed and $675 for 3 stumps to be removed, pending formal proposal indicating who is doing the work and also proof of insurance. Motion was seconded by Trustee Fitch and passed unanimously.

The Shared Services Committee will meet Thursday, November 21, 2019. The committee has begun a preliminary review of the Implementation Matrix of the Town and Village Comprehensive Plan of 2012.

Motion was made by Trustee Fitch to enter agreement, pending attorney approval, with Civil & Environmental Consultants Inc. to complete the joint housing study. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to appoint Thomas Little as the Fair Housing Officer. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to set a public hearing for December 16, 2019, at 6:15 p.m. for Fair Housing Plan and Civil Rights Plan. Motion was seconded by Trustee Jones and passed unanimously.

The Bicentennial Committee will have a 2nd meeting on Wednesday, November 20, 2019, at 7:00 p.m., in the Village Hall Boardroom. New members include representatives from the Delhi Historical Society, Woodland Cemetery and Fair on the Square Committee.

Trustee Jones reported on the November 1, 2019 Mayor’s Task Force meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:08 p.m.

Respectfully submitted,

Jean Yager

Deputy Clerk

Board of Trustee Minutes 10/21/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 21, 2019 at 6:00 PM in the Village Hall Boardroom.

Present: Deputy Mayor:         Christopher Maney

Trustees:   Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:  Mayor Richard Maxey

Guests:          Bill Brown and Rosie Cunningham

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Tom Little, Village Code Officer and Ryan Sullivan, DCEC were present to answer questions regarding the Memorandum of Ageement between the Village and Delaware County Electric Cooperative (DCEC).

Motion was made by Trustee Fitch directing Mayor Maxey to sign the Memorandum of Agreement once our attorney (Earl Redding) has reviewed the revised document and gives his blessing. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the minutes of the September 16, 2019 regular meeting with the following correction “Privilege of the floor was given to Jay Kellerhouse from Delhi Auto & Truck (NAPA) who addressed his concern about the parking spots that were recently painted in vicinity of the store.” “Motion was made by Trustee Hultenius to approve payment of $79,318.25 to Delaware Bulldozing regarding Riverwalk” and “Motion was made by Trustee Fitch to promote Brian Davis to Provisional Sergeant (with Sergeant stipend).”Motion was seconded by Trustee Jones and minutes were passed unanimously with the noted changes.

Motion was made by Trustee Fitch to approve Abstract #5 dated October 21, 2019 in the amount of $174,759.59 (General fund $30,135.68, Water fund $12,397.31, Sewer fund $40,243.58, and Joint Activity $91,983.02). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to accept the Bingo Inspection Report dated 10/9/19, Police Report for September, 2019, Street Report dated 10/18/19, Water Report dated 10/21/19, Sewer Report dated 10/16/19, Code Enforcement Officer’s Report for 9/12/19 - 10/17/19 and Treasurer’s Report for May 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates to the Board on Water Project, Sheldon Drive Water Tank, Depot Street Water Treatment Plant, and Water Plant Generator projects.

Motion was made by Trustee Fitch to hire two part-time police officers (Ian D. Sansone and Logan K. Wood) at the rate of $20.00/hour. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to permit Sgt. Clinton Fiaschi to purchase his duty weapon prior to his retirement per Chief’s letter of 10/17/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to update Policy & Procedure Manual concerning Arrest Procedures of Juveniles and Adolescent Offenders (1075 JUVADOLARREST). Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had regarding the Teamsters’ Contract for 6/1/2020 – 5/31/2023. Board decided they would like to table this item and make motion when they have the updated agreement with changes redlined so that they could review and approve the final copy.

Motion was made by Trustee Hultenius to accept parcel #144-299-0 (.404± acres @ Village basketball court). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor and/or Deputy Mayor to execute the agreement and related documents. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to move forward with proposal from Oneonta Fence for $860 to include a latch or an explanation to the board why a latch is not necessary. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to approve Animals in Village Buildings Policy after the changed have been reviewed and approved by the attorney. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorizing Deputy Mayor to sign the ISD Network Maintenance and Support Agreement and return the agreement with a payment of $3,825.00 for 50 hours of support. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 8:09 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 8:27 pm.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:28 pm.

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes 09/16/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 16, 2019 at 6:00 PM in the Village Hall Boardroom.

Present: Deputy Mayor:         Christopher Maney

Trustees:   Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:  Mayor Richard Maxey

Guests: Joannie Bedient DTC, Jay from Delhi Auto & Truck (NAPA)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Announcement was made that Halloween trick-or-treating will be observed in the Village on October 31, 2019 from 4 pm – 9 pm.

Privilege of the floor was given to Jay from Delhi Auto & Truck (NAPA ) who addressed his concern about the parking spots that were recently painted in vicinity of the store. Deputy Mayor was to look into this item.

Motion was made by Trustee Fitch to approve the minutes of the August 19, 2019 regular meeting with the following correction “There is a plan to have a special meeting 9/9/19 at 6:00 PM to discuss another FT hire in the police department.”, August 22, 2019 special meeting as presented and September 9, 2019 meeting with the following corrections: “Motion was made by Trustee Maney to look into studying and possible revision of our zoning. Motion was seconded by Trustee Hultenius and passed unanimously.” and “Discussion was had about promoting Brian Davis to a Provisional Sergeant but this item was tabled for the 9/16/19 regular board meeting so that the Police Committee could come back with some additional information to answer questions the board had.” , and “Motion was made by Trustee Maney to allow the Delaware Academy Booster Club to use Village property at Sheldon Park for their bonfire, if need. Motion was seconded by Trustee Hultenius and passed unanimously.” Motion was seconded by Trustee Jones and passed unanimously with the noted changes.

Motion was made by Trustee Hultenius to approve Abstract #4 dated September 16, 2019 in the amount of $78,347.68 with the addition of $1,051.45 to DTC for security cameras at the Street garage, and $36 each to SENYWWC for meeting registration for Jerome Decker, Anthony Donato and Michael Brown, bringing the total bills paid $79,507.13 (General fund $16,942.82, Water fund $13,098.39, Sewer fund $48,665.92, and Joint Activity $800.00). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Inspection Report dated 9/4/19, Police Report for August, 2019, Street Report dated 9/13/19, Water Report dated 9/12/19, Sewer Report dated 9/12/19, and Code Enforcement Officer’s Report for 8/15/19 - 9/12/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to move forward with estimate from Morgan Construction for $740.00 to replace two windows and repair one on the well house on Depot Street. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on Water Project, Sheldon Drive Water Tank, Depot Street Water Treatment Plant, and Water Plant Generator projects from his report dated September 16, 2019.

Motion was made by Trustee Jones to identify substantial completion for the Sheldon Drive Water Tank project effective 9/13/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to authorize payment to Worldwide Industries in the amount of $224,063.20. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize payment to Harkins Mechanical in the amount of $25,640.17 for the Depot Street Water Treatment Plant. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had among the board members regarding emails from Michael Haas for Riverwalk project and the decision was made to table this item until we have complete information to move ahead.

Motion was made by Trustee Hultenius to approve payment of $6,345.00 to Roemer for old bills relating to Riverwalk. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve advancing payment of $79,318.25 to Delaware Bulldozing regarding Riverwalk. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to allow Chief Mills to go on 4 – 10 hour days for a 6 month trial period. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to promote Brian Davis to Provisional Sergeant (with pay). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to accept the resignation of Garry Hood from Crossing Guard position. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to authorize the Mayor to sign the Intermunicipal Agreement for the Town of Delhi Pool. Motion was seconded by Trustee Hultenius. Vote was Maney – YES, Fitch – abstained, Hultenius – YES, Jones – YES.

Discussion was had on the “Animals in Village Buildings Policy”. This item was tabled so the Board could work on updating this policy to suit our needs and will be brought back for approval.

Motion was made by Trustee Fitch to appoint Deputy Clerk-Treasurer Jean Yager with a start date of 9/17/19 as she will be attending NYCOM conference on Tuesday and Wednesday. She will officially be in our office starting 9/26/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 7:17 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Jones and passed unanimously.

Open session resumed at 8:08 pm.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:09 pm.

 

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes 09/09/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 9, 2019 at 6:00 PM in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:  Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

Guests: Joannie Bedient – DTC, Rosie Cunningham – The Reporter

The meeting opened at 6:01 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Hultenius to transfer $21,121.00 From WWTP Reserve to cover a portion of the Street/Sewer Building that was constructed in the 18/19 budget year as it will be used to house the sweeper, which was purchased with Sewer fund and the inside housing will extend the life of this expensive piece of equipment. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve the budget modifications as follows:

            General (A) Fund                 25 budget lines overspent              $151,857.31

            Water (F) Fund                     6 budget lines overspent                $ 30,716.47

            Sewer (G) Fund                   13 budget lines overspent              $ 91,904.09

            Recreation (J) Fund           3 budget lines overspent                $   1,070.96

            Total Fund Balance                                                                  $275,548.83

Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to look into revising our zoning. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to hire Richard Pagillo as a FT police officer with a start date of 10/4/19 at the base wage “after 2 year” step ($23.00) with a probationary period of 72 weeks. Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion was had about promoting Brian Davis to Sergeant but this item was tabled for the 9/16/19 regular board meeting so that the Police Committee could come back with some additional information to answer questions the board had.

Motion was made by Trustee Jones to appoint Marianne Greenfield to the position of Crossing Guard effective immediately at a rate of $20/hour. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to move forward with Hoyt Park security cameras. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to proceed with getting an electrician to install a 110 outlet on the pole to power the security cameras at Hoyt Park. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to allow the Booster Club to use Village property at Sheldon Park for their bonfire, if needed. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to appoint Kimberly Cairns to the position of Village Clerk-Treasurer effective 9/10/19 with a probationary period of 26 weeks. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to enter executive session at 7:24 pm. for the purpose of discussing salary for Clerk position as well as salary for Deputy Clerk appointment. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to exit executive session. Motion was seconded by Trustee Maney and passed unanimously.

Open session resumed at 7:56 pm.

Motion was made by Trustee Maney that the salary for the Clerk position will be $52,000 effective 9/10/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to appoint Jean Yager to the position of Deputy Clerk-Treasurer at a salary of $46,500. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 8:31 pm.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

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